Administrative assistant
Pomerleau View all jobs
- Montreal, QC
- Permanent
- Full-time
- Proactively manage the Vice President's calendar, including scheduling meetings, booking meeting rooms, and coordinating related logistics;
- Prepare meeting agendas, draft correspondence, documents, and presentations, particularly for team meetings, and ensure timely follow-ups;
- Coordinate the team's French and English translation requests;
- Serve as the primary point of contact for the department, triaging incoming requests and ensuring appropriate follow-up;
- Prepare and submit the Vice President's expense reports and follow up on reimbursements;
- Coordinate domestic and international business travel, including transportation, accommodations, and dining reservations;
- Provide administrative support related to employee onboarding (IT equipment, access requests, checklists, invitations), event planning and coordination (quotes, reservations, guest lists, etc.), and the ordering of promotional items;
- Design and administer online surveys;
- Maintain and update the team's vacation calendar;
- Ensure departmental SharePoint sites, virtual libraries, and documentation are accurate and up to date;
- Support team engagement and culture initiatives, including birthdays, team-building activities, and monthly team meetings.
- 5 years of relevant experience in a team support/administrative role;
- Diploma of Vocational Studies (DEP) or Attestation of College Studies (AEC) in a relevant field;
- Excellent command of French and English, both written and spoken;
- Demonstrates proactivity, creativity, autonomy, and versatility;
- Demonstrates rigor and the ability to manage multiple files simultaneously while meeting deadlines; excellent priority management;
- Strong organizational skills, sense of responsibility, and good political acumen;
- Strong interpersonal skills and ability to build relationships;
- Demonstrates discretion and confidentiality while remaining visible and available;
- Demonstrates sound judgment and the ability to anticipate needs and/or requirements;
- Demonstrates integrity and benevolence;
- In-depth knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook);
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one