Executive Administrative Assistant

Mississauga, ON
$54,080 per year
Permanent
Full-time

4 days ago

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments.Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,500 professionals in 160 countries across six continents. Solenis is a 2025 US Best Managed Company, recognized five years in a row. For more information about Solenis, please visit .POSITION SUMMARY:Diversey, a Solenis company, is seeking an experienced Executive Administrative Assistant to support the day-to-day business of our leadership for our Institutional Solutions business in Canada. This is a hybrid role; candidates must reside within the vicinity of Missisauga, ON.WHAT YOU'LL DO:Administrative & Executive SupportProvide executive-level administrative support including scheduling, calendar management, travel coordination, expense reporting, and document preparation for the Canadian leader. * Serve as a primary point of contact for internal and external stakeholders.

Draft, edit, and proofread business communications, presentations, and reports.

Support the coordination of leadership meetings, agendas, minutes, and follow‑up actions.Internal System Support & Issue Diagnosis

Act as the first line of support for field teams experiencing internal system or technology issues.
Diagnose, troubleshoot, and triage system-related concerns, escalating to IT or appropriate partners when required.

Coordinate with IT, Operations, and other support teams to ensure timely resolution and communication back to the field.Office Management

Manage day‑to‑day office operations to ensure a productive and organized work environment.

Oversee office supplies, equipment, vendor relationships, and facility needs.Creating PO's for all office vendor and managing invoices.Work with Global procurement on contract renewalsResponsible for Logo Gear program for field personnelResponsible to keep the record of Canada DirectoryHandle all incoming mail at the officeThird-Party Print Team Coordination

Manage the relationship with the third‑party print vendor, ensuring service levels, response times, and quality standards are met.

Track usage, performance metrics, invoices, and service issues to optimize budget and vendor value.Operational & Project Support

Support special projects, cross‑functional initiatives, and process improvements as assigned.
Assist in developing, standardizing, and enhancing administrative processes.

Prepare reports, summaries, and status updates for leadership as needed.Responsible for Canadian On Call payment and customer invoicing for chargeable equipment for field personnelWHAT YOU'LL BRING:Education & Experience

Minimum 3–5 years of administrative experience, preferably supporting leadership or field operations.
Experience troubleshooting internal systems or coordinating with IT support teams is a strong asset.
Experience managing external vendors or service providers is preferred.

Skills & Competencies

Excellent organizational, planning, and multitasking abilities.
Strong problem-solving skills with the ability to diagnose and triage system or operational issues.
High level of professionalism with strong written and verbal communication skills.
Tech‑savvy; proficient with Microsoft 365 (Outlook, Excel, Teams, SharePoint, PowerPoint).
Ability to work independently and make sound decisions under pressure.
Strong relationship management and vendor coordination skills.

Ability to handle confidential information with discretion.French language is a strong benefitWHAT WE OFFER:Medical, dental and vision benefitsPaid time off and holidaysRetirement PlanLearning and development opportunitiesOpportunity to lead in growing our business in Canada#LS-DS1#hybridWe understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you.At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include health, dental, vision and a defined contribution pension plan, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.Solenis is proud to be an equal opportunity employer. Applications from all qualified individuals are welcome, and will be considered without regard to any ground protected by human rights legislation, including race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, and disability. Solenis provides reasonable accommodation to individuals with disabilities in the recruitment process, and invites candidates to let us know about their accommodation needs.Should you require assistance in applying to this opportunity, please reach out to Solenis Talent Acquisition at . The expected compensation range for this position is between $54,080.00 and 72,110.00 plus discretionary bonuses. The exact compensation may vary based on your skills, experience and other factors permitted by law.Regulatory DisclosureThis posting is for an existing vacancy.We do not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants.

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