Project Coordinator

Toronto, ON
Permanent
Full-time

8 days ago

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.In the role of Project Coordinator, we'll count on you to:

Coordinate work of single or multidiscipline teams throughout the project's life cycle (from development and initiation to close-out), while under supervision of a Project Manager
Responsible for many aspects of a small project or a single aspect of a larger project
Coordinate workload through project execution and complete deliverables on budget and schedule
Work with the Project Manager, Accounting, Operational and Business leadership for periodic project reviews
Support project level commercial, contract administration, and project controls activities under the direction of the Project Manager, with a long term development objective of supporting Commercial Management functions.
Assist with coordination and tracking of RFIs, submittals, and project documentation, ensuring compliance with HDR and client requirements.
Support monitoring of contractual obligations (HDR and subconsultants), including deliverables, fee tracking, and change documentation.
Assist with subconsultant agreement administration, ensuring alignment with HDR agreements and project requirements.
Support budget tracking, cost forecasting, and Work Breakdown Structure (WBS) maintenance to ensure consistency across scope, schedule, budgets, actuals, and approved changes.
Assist with change management activities, including tracking change requests, coordinating approvals, and ensuring approved changes are reflected in project documents and systems.
Participate in commercial reviews, supporting identification of cost, schedule, or scope risks.
Perform other duties as needed

Travel: Up to 10% travel may be required based on project needs.Preferred Qualifications

Exposure to project commercial support, project controls, or contract administration in multidisciplinary engineering or infrastructure projects.
Experience with project controls or document management systems (e.g., QuickBase, Unifier, or similar platforms).
PMP certification

QualificationsRequired Qualifications

Bachelor's degree in related field
5 years related experience
Must have the ability to interact with various design teams, have excellent organizational, project management and communication (both written and verbal) skills
An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

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