Executive assistant

Mississauga, ON
$75,000-110,000 per year
Permanent
Full-time

21 days ago

With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas.
Every day, we strive to meet market needs with excellent solutions, equipment, and services - and we believe we have the best talent to deliver on those expectations.Ready to take the next step in your career?
Your new opportunity might be right here.We are looking for a Executive assistant to join our Executive team in Mississauga.SUMMARYThe Executive Assistant role plays a critical part in ensuring the efficient operation of the CEO's office while enabling effective coordination across the organization's national leadership team. The Executive Assistant will work closely with the CEO, to manage executive travel and schedule logistics, coordinate leadership meetings and events, organize complex domestic and international travel arrangements, and support communication across NORS Canada's geographically dispersed leadership team. The role also facilitates coordination with the global NORS organization headquartered in Porto, Portugal.This position requires strong judgment, exceptional organizational capability, attention to detail, and the ability to operate effectively in a fast-paced executive environment spanning multiple time zones and geographies.Expected Salary range (gross/annual)$75k-$110k per yearDUTIES AND RESPONSIBILITIESExecutive Office CoordinationSupport the efficient operation of the CEO's office by managing administrative priorities and facilitating communication across the organization

Managing the CEO's calendar and scheduling priorities across multiple time zones in Canada and

internationally. * Manage CEO's travel domestic and international and support major event travel and logistics forleadership team meetings. * Coordinating meetings with senior leadership, OEM partners, customers, and global NORS leadership.

Preparing briefing materials, meeting agendas, and background documentation to support productive

executive meetings and discussions. * Coordinate and create correspondence, presentations, and executive communications as required withcollaboration across the leadership team and organizations. * Maintaining organized documentation, records, and files supporting the CEO's officeThe Executive Assistant will work closely with the CEO leadership team to ensure alignment between executive priorities and operational follow-through and schedules for CEO as well leadership team aligned to business prioritiesNational and International Travel CoordinationThe CEO travels extensively across Canada and internationally. The Executive Assistant will manage all aspects of executive travel logistics to ensure efficient and well-planned itineraries

Planning and coordinating domestic and international travel arrangements including flights,

accommodations, ground transportation, and detailed itineraries. * Managing travel schedules across multiple Canadian time zones from British Columbia to Nova Scotia.

Coordinating logistics for international travel to NORS headquarters in Porto, Portugal, and for industry

events or OEM engagements. * Providing logistical support for senior executives visiting Canada from NORS global headquarters.

Ensuring travel plans align with meeting schedules and executive priorities.
Collaborating with local branch and regional leadership team to develop agenda for effective meetings

aligned to business priorities and customer priorities in the regionLeadership Meetings and Executive EventsThe Executive Assistant will play a key role in organizing and coordinating major leadership meetings and executive events across the organization

Coordinating logistics for national leadership meetings, executive strategy sessions, and regional

leadership gatherings. * Organizing executive off-sites, internal leadership events, and partner meetings.

Supporting preparation for meetings with OEM partners including Volvo Construction Equipment,

Manitowoc, Sennebogen, and Metso. * Working with internal departments to ensure professional execution of leadership meetings andcompany events. * Implementing LEAN PDCA approach for efficiency in meetings and team events;Strategic Meeting PreparationThe Executive Assistant will support the CEO's effectiveness by helping prepare for key strategic engagements and leadership discussions

Collaborating with key leaders to prepare briefing packages for meetings with senior leadership, OEM

partners, customers, and global executives. * Gathering background information, operational updates, and relevant data to support executivediscussions and leadership meetings * Coordinating meeting agendas and supporting documentation in collaboration with the leadershipteam. * Tracking action items arising from leadership meetings and ensuring appropriate follow-up.

Proactively anticipate and plan activities to help ensure the CEO is consistently well prepared for

important strategic discussions and meetingsCommunication and Stakeholder CoordinationThe Executive Assistant will serve as an important coordination point between the CEO's office and internal and external stakeholders

Managing incoming communications and prioritizing requests for the CEO's attention.
Coordinating communication between the CEO and senior leadership, branch leaders, and corporate

teams. * Supporting preparation of internal announcements, leadership updates, and executivecommunications. * Maintaining professionalism and discretion in handling confidential and sensitive informationCORE COMPETENCIES:

Exceptional organizational and time-management skills with the ability to manage multiple priorities
Strong written and verbal communication skills.
Experience coordinating executive travel, leadership meetings, and corporate eventst;.
Proficiency with Microsoft Office tools including Outlook, PowerPoint, Excel,

and Microsoft Teams * Ability to coordinate work across multiple time zones and geographicallydispersed teams * Portuguese and French language capability is considered an assetIndustry experience is preferred

Highly organized, efficient and detail-oriented
Proactive and solution-focused
Professional and trustworthy with confidential information
Calm under pressure and adaptable in a dynamic environment
Strong interpersonal and coordination skills

EDUCATION/TRAINING:

Minimum 5 years of experience supporting senior executives in a complex corporate environment
Minimum five years experience supporting executives in multinational organizations or industrial

companies. * College degreeHEALTH AND SAFETYIt is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policiesNors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant's needs.

Nors

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