Payroll and Benefits Administrator

• Do What’s Right
• Our People Matter
• Trust Through Teamwork
• Striving for Excellence

• Process full-cycle weekly and bi-weekly payroll for hourly and salaried employees across multiple provinces
• Ensure payroll accuracy including earnings, deductions, taxable benefits, and garnishments
• Interpret and apply union collective agreements, including premiums, overtime rules, and seniority provisions
• Maintain payroll records and ensure compliance with applicable legislation (CRA, ESA, provincial requirements)
• Reconcile payroll reports, remittances, and year-end activities (T4s, RL-1s where applicable)
• Support audits and ensure proper documentation and controls are in place

• Prepare biweekly journal entries and upload to the ERP system.
• Complete monthly account reconciliations.
• Calculate and remit Workers Compensation and other Employer taxes (EHT) premiums to the applicable provincial agencies.
• Review and complete all year-end tasks: T4 review and balancing, CPP/EI reconciliation; WCB and EHT year-end filing, T4 filing, and T4 distribution.
• Participate in the investigation and resolution of complex, non-routine problems.
• Ensure integrity and security of associate data; ensure associate files meet CRA, privacy & internal audit standards, and that corporate filing is kept current.

• Administer employee benefits programs (health, dental, disability, life insurance, retirement plans)
• Manage employee enrollments, changes, and terminations in benefits systems
• Liaise with benefits providers and resolve employee inquiries and issues
• Ensure compliance with plan policies and applicable legislation

• Ensure compliance with federal and provincial payroll legislation and regulations
• Prepare and submit statutory remittances (CPP, EI, income tax, provincial equivalents)
• Generate regular and ad hoc payroll and benefits reports for finance and HR
• Maintain confidentiality and data integrity of employee records

• Respond to employee inquiries regarding payroll, deductions, and benefits in a timely and professional manner
• Provide guidance and education to employees on payroll and benefits processes
• Support HR initiatives, system implementations, and process improvements

• 5+ years of payroll and benefits administration experience, preferably in a multi-provincial environment
• Experience supporting both unionized and non-unionized workforces
• Strong knowledge of Canadian payroll legislation and practices
• PCP (Payroll Compliance Practitioner) designation or working towards certification is preferred
• Experience with HRIS and payroll systems, UKG is preferred
• Proficiency in Microsoft Excel and reporting tools

• High attention to detail and accuracy
• Strong understanding of collective agreements and payroll complexities
• Excellent problem-solving and analytical skills
• Strong organizational and time management abilities
• Effective communication and customer service skills
• Ability to handle confidential information with discretion

• Fast-paced and deadline-driven environment
• Collaboration with HR, Finance, and external vendors
• Ability to support employees across multiple time zones within Canada

• Opportunity to support a diverse and dynamic workforce across Canada
• Collaborative HR and Finance environment
• Competitive compensation and benefits package
• Opportunities for professional development and certification

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