Drama Production Coordinator

University of Alberta

  • Edmonton, AB Shakespeare, ON
  • $59,454-81,499 per year
  • Permanent
  • Full-time
  • 24 days ago
DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position has a term length of 3 years and offers a .Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Department of DramaThe Department of Drama is committed to the training and education of individuals who will provide vision for the future of Canadian theatre. We are home to 4 undergraduate degree programs and 3 graduate degree programs. As part of our mission to educate students we produce a wide variety of performances in several in-house venues every year. Our faculty complement consists of 16 professors, 4 faculty service officers, 4 full-time instructors, 5 technical staff, and various sessional teaching positions. The department is supported by a shared Academic Administrative team and a shared Productions and Operations team.This new role, while deployed to the Drama Department, is part of the Production and Operations office, which supports all three Fine Arts departments: Drama, Art & Design and Music in some form or fashion. The Prod Ops office is a hub for all things Production and is a high-functioning, fast-paced team of dedicated professionals aimed at elevating the means of production in all spaces and finding solutions to whatever challenges come our way.PositionThe Drama Production Coordinator is a key member of the Production team for the Drama Department, supporting communication and scheduling tasks across all production aspects. This position interfaces with a wide variety of constituents including students, faculty, staff, and rental clients. The Drama Production Coordinator serves as the central point of contact and planning for all Drama Production and Drama Event related activities.Drama produces a Mainstage Season (usually of 4 productions per school year) and a Bleviss Laboratory Theatre Season (4 productions per school year). Several in-house classroom projects/productions are given technical support such as Drama 457, MFA Directing projects in Studios, BFA Acting class projects (Chekhov, Shakespeare, and Contemporary) and two extracurricular projects: ABBEDAM and New Works Festival.Duties
  • Leads pre-rehearsal coordination and communication with all production and creative teams for all department productions. Continuous support throughout the production process through production meetings, daily check-ins with shops, coordinating projects between shops, and ensuring practicum students know the daily schedule for stage and shops.
  • Coordinate communication between technical team, shops, creative team, and principal instructors to ensure all production elements are being implemented effectively and within the associated timelines.
  • Work directly with the associated venue Technical Director to develop individual production schedules within the department calendar. Ensuring appropriate distribution and communication of such schedules once created or updated.
  • Schedule regular production meetings for BLT and Studio productions. Ensuring inclusion of appropriate staff and production/creative team members. Lead meetings as required and distribute notes for production meetings.
  • Coordinates and supports scheduling of all internal/external backstage support personnel for Drama Productions.
  • Interface with Venue Operations Manager to maintain the casual hire crew roster, ensuring adequate staffing support is available within established competency requirements to support department events and rental operations.
  • Collaborate with FSO's, Production Staff and ADM Prod Ops to ensure tracking of production related expenses and provide details for reconciliation.
  • Actualizes solutions from and works collaboratively with the ADM Prod Ops to support upcoming and ongoing production needs to ensure adequate levels of support and communication across the Drama Department.
Minimum Qualifications
  • BFA or BA in Drama or Technical Theatre or equivalent formal training is required.
  • Minimum 4-6 years of Theatrical Production Management or similar supervisory role involving management and area leadership.
  • Experience with scheduling tools and calendaring resources is required.
  • Excellent communication skills (written and verbal) and attention to detail.
  • Demonstrated ability to manage a range of production activities and demands on a day-to-day basis and ability to prioritize to meet deliverables.
  • Ability to work on own initiative and with minimal supervision and direction.
  • Proven multi-tasking, administrative and time management skills.
  • Flexible schedule including nights and weekends during technical rehearsal periods.
  • Ability to work in low light conditions and around flashing lights and/or theatrical haze or fog.
  • Ability to navigate stairs and access elevated work areas.
  • Reliable means of transportation outside of typical working hours.
  • Willingness to receive CPR/Basic First Aid credentials.
Preferred Qualifications
  • Experience with budgeting and financial tracking for production is highly desirable.
  • Experience in a post-secondary institution is desirable but not required.
  • Experience with CAEA agreements and DOT policy is a plus.
  • Familiarity with IATSE agreements and working rules is a plus.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.Note: This opportunity will be available until midnight August 27, 2025, Edmonton, Alberta local time.

University of Alberta