Executive Assistant (Montreal)

EY

  • Montreal, QC
  • Permanent
  • Full-time
  • 6 days ago
At EY, we're all in to shape your future with confidence.We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.Join EY and help to build a better working world.The opportunityWe are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY's growth and profitability, in line with its vision of building a better working world.Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:Your key responsibilitiesBusiness supportEngagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing processDocument management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft toolsMeetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm's dedicated agents and travel tool; and independently manage multiple calendarsTeaming - Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleaguesSkills and attributes for success
  • Outstanding time management and organizational skills in a demanding fast-paced environment
  • Proven ability to prioritize and meet multiple and/or unexpected deadlines
  • Strategic thinking skills combined with the ability to problem solve and anticipate the executive's needs and be solution-oriented
  • Agility and flexibility in response to changing priorities and needs with proactive follow-through
  • Committed to contributing to a strong team culture to ensure success
  • Develop and maintain relationships to efficiently leverage expertise
  • Sound judgement regarding confidential and sensitive matters
  • Ability to multi-task and learn quickly, while being adaptable to change
  • Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
What we look for
  • Post-secondary education and/or relevant experience
  • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
  • Excellent customer service and proven team player with strong written and oral communications skills
  • This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.
What we offer youThe EY benefits package is designed to support your physical, emotional, financial, and social wellbeing. Our extensive benefits include comprehensive medical, dental, and prescription drug coverage, as well as mental health benefits, a robust Employee Assistance Program and group savings plans to promote your overall wellbeing. We offer generous time off, including personal days, vacation days, and additional firm-wide holidays, along with the option to purchase extra vacation days. Employees can take advantage of EY's exclusive learning programs tailored just for them. We also provide internal opportunities for career development and advancement, enabling you to grow within the firm. Get involved in meaningful volunteering through EY Ripples and make a positive impact in the community.Learn about our commitment to DE&I atAre you ready to shape your future with confidence? Apply today.To help create the best experience during the recruitment process, please describe any accommodations you may need.Diversity and Inclusion at EYDiversity and inclusiveness are at the heart of who we are and how we work. We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.EY | Building a better working worldEY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

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