Procurment Coordinator

• Conducts and coordinates procurement activities in all stages of the procurement process from planning of the procurement to implementation of the contract.
• Reviews business cases and prepares approval documents, change requests, procurement tenders, letters, briefing notes, email correspondences and other documents as required.
• Leads procurements and second stage procurement process under the direction of the senior procurement advisor.
• Ensures the contracts and standards lists, workflows, content management systems and other internal systems are kept up-to-date and maintained with accuracy.
• Gathers and prepares data and other metrics needed to fulfil reporting requirements.
• Assists with the review and implementation of changes/improvements to the procurement processes, practices and support tools.
• Liaises with business clients, legal counsels and other units to obtain procurement approvals.
• Participates in procurement projects by contacting clients or suppliers, undertaking research and analysis and working collaboratively on assigned project components.
• Provides technical and/or administrative support on various procurement and contract management tools.
• Coordinates procurement functions to ensure that purchased services are cost effective, high quality and compliant with relevant policies, directives, and processes.
• Provides technical and/or administrative support on various procurement tools.
• Provides support and administration during the life of a contract and monitors the progress of contracts.
• Supports the Business Unit in conducting affairs using contract management system Client Management:
• Provides support and administration during the life of a contract and monitors the progress of contracts.
• Assists with project administration tasks such as minute taking, preparation of status reports, scheduling meetings, and other related responsibilities.
• Coordinating administrative details and logistics for events and project activities

• Experience conducting procurements, project management, and administration duties
• General procurement and contract management knowledge, guidelines, systems and standards to implement and coordinate purchasing and contract management procedures and processes, and to provide update to client management and staff.
• General knowledge of procurement activities to determine how best to handle procurement requirements, processes, and approvals.
• Experience with Vendor of Record arrangement contracts and coordinating activities related to second stage procurement. Interpersonal/InfluencingSkills:
• Consultation skills to discuss procurement needs with client management and to draft procurement requirements and coordinate invitations to quote process.

• Demonstrated communication skills to prepare reports, letters, briefing notes, email correspondence and other exchange information. Computer Skills:

• Utilize computer applications for word processing, spreadsheets, presentations, and databases to administer systems and produce own products.Analyzing/Problem-Solving Skills:
• Determine procurement requirements and priorities through a contracts list, annual and quarterly plan and in consultation with client management and identify product/vendor opportunities and options.
• Ability to analyze contracts and identify start/end dates, payment terms, extension options and other terms and provisions.Decision-Making/Responsibility: Responsible for:

• Coordinating procurement functions to ensure that purchased services are cost effective, high quality and compliant with relevant policies, directives and processes.
• Coordinating all phases of low value procurement process.

• OPS procurement and contract management policies, standards, procedures, and delegation authorities.Contacts/Stakeholder:
• External contractors/suppliers to respond to questions.

• Occasionally deals with unexpected changes to deadlines, tight time pressures and conflicting work demands and priorities, and demands from multiple clients/suppliers.

Staffworks