Office Administrator

Calgary, AB
$50,000-60,000 per year
Permanent
Full-time

1 month ago
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About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.We have partnered with an aviation company to support them in hiring their next Office Administrator.Job ID: 43080Job Type: Direct HireCategory: AdministrationLocation: Calgary, AlbertaOur reputable and well-established client in the aviation industry is seeking a highly organized and proactive Office Administrator to support the day-to-day operations of their busy office. This is an excellent opportunity for someone who enjoys variety in their work, takes pride in staying organized, and thrives in a collaborative environment.This role plays a key part in keeping operations running smoothly – supporting the office, managing communications, coordinating invoicing, and serving as a reliable point of contact for pilots and vendors. The ideal candidate is dependable, detail-oriented, and comfortable taking initiative wherever support is needed.If you're looking for a long-term opportunity where you can work autonomously while contributing to a unique and dynamic industry, this could be the perfect fit.Duties and Responsibilities:The key job functions are:

Provide comprehensive administrative support to the office
Manage incoming and outgoing communications
Coordinate incoming and outgoing mail, including courier and FedEx shipments
Perform data entry related to invoicing and financial documentation
Upload invoices to various client portals and ensure accurate record-keeping
Communicate with pilots and vendors to obtain invoices and verify accuracy
Enter and maintain financial data within QuickBooks Online
Create, update, and maintain spreadsheets using MS Excel
Maintain organized process documentation and office systems

Experience:

Minimum 1 year of experience in an administrative role is required
Experience within the aviation industry is considered an asset, but not required
Experience with invoicing, bookkeeping support, or QuickBooks Online is preferred

Skills:

Strong written and verbal communication skills
Exceptional attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, self-motivated, and solutions-oriented
Reliable team player with a “no task too small” mindset
Comfortable following up with clients, vendors, and internal stakeholders

Base Salary: $50,000 – 60,000

Salary based on experience.

Work Hours:

40 hours per week.
Monday to Friday.

Additional Notes:

This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
All applicants must be authorized to work in Canada to be considered for employment.

About Staffing® recruiters are Alberta's experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on.We are constantly posting administration jobs so check back with us regularly.For FAQs, stop by our .Please reference Job ID: 43080 in your application.To apply for this job email your details to .About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.

About Staffing