Part-time Administrative Assisant

• Downloading, organizing, and archiving digital statements and operational documents
• Scanning, labeling, and filing physical materials; maintaining orderly digital and physical filing systems
• Keeping office, kitchen, and meeting areas tidy and well stocked
• Acting as a point of contact with building management, cleaners, and service vendors
• Assisting with minor office maintenance requests and coordinating technology related support
• Processing incoming and outgoing mail, scanning and routing correspondence, and coordinating couriers
• Providing occasional reception coverage, running errands, and completing ad hoc administrative tasks
• Assisting with the organization of monthly corporate card and reimbursement documentation
• Supporting clerical finance tasks such as invoice tracking, reconciliations, and bill preparation
• Monitoring office expenses, supplies, and vendor charges for accuracy
• Helping coordinate meetings, team lunches, and small firm events
• Supporting logistics for investor and board meetings, including room setup, catering, and materials preparation
• Assisting with maintaining internal contact or investor records
• Helping post basic updates to online platforms when requested
• Coordinating with external IT providers for equipment setup and user support

• A minimum of two years' experience in an office or administrative support role
• Strong organizational skills with a high level of accuracy and follow through
• The ability to prioritize competing tasks and work independently with sound judgment
• Professionalism and discretion when handling confidential information
• Clear, courteous communication with colleagues and external contacts
• Proficiency with Microsoft Outlook, Word, Excel, and Teams

McNeill Nakamoto