Sales and Marketing Assistant

• Conduct research to identify prospective partners, sponsors, and collaborators aligned with the organization’s business objectives.
• Maintain and update prospect lists, contact databases, and sales tracking documents.
• Assist with the preparation of pitch materials, proposals, presentations, and reports.
• Support relationship management by tracking outreach, follow-ups, and business activity.

• Process accounts payable, including invoice tracking, coding, and submission in accordance with internal procedures.
• Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships.
• Maintain organized digital and physical filing systems for contracts, invoices, and agreements.

• Monitor media coverage, press mentions, and industry news related to the organization and its partners.
• Track promotional activity and support post-campaign reporting.

• Support scheduling, meeting preparation, and note-taking for the Sales and Partnerships team.
• Liaise with internal departments such as Marketing, Finance, and Operations to ensure smooth information flow.
• Provide general administrative support as required to support revenue-generating activities.

• Cooperation

• Establishes and maintains effective relationships
• Active listener
• Offers assistance and support to co-workers
• Works cooperatively in group situations
• Adaptability

• Able to work around unexpected changes of circumstance or workload
• Modifies a planned course of action based on new circumstances
• Changes communication style to achieve the best results
• Functional Competencies

• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness
• Attains a high level of attention to detail and accuracy
• Team Orientation

• Fosters team cooperation
• Understands team roles and responsibilities
• Supports group problem solving

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