Executive Assistant

Ottawa, ON
$80,700-128,900 per year
Permanent
Full-time

2 days ago

As the global leader in high-speed connectivity, Ciena is committed to a people-first approach. Our teams enjoy a culture focused on prioritizing a flexible work environment that empowers individual growth, well-being, and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.At Ciena, we help our customers build adaptive networks that anticipate, adapt, and scale to meet the demands of a digital‑first world. As a Senior Executive Assistant supporting a senior leader within our Global Products and Supply Chain organization, this role offers a unique opportunity to operate at the center of strategic decision‑making, enable global collaboration, and contribute directly to the success of an innovative, high‑growth technology company. This is a highly visible role for an experienced executive partner who thrives in a fast‑paced, dynamic environment and values trust, impact, and excellence.How you will make an impact:

Serve as a trusted strategic partner to a Senior Executive, enabling focus, efficiency, and effective decision‑making across a global organization
Build strong relationships with senior leaders and their teams across product line management, supply chain, systems engineering, research and development, finance, marketing, sales, human resources, information technology, and legal
Coordinate and facilitate complex internal and external meetings, including large‑scale forums such as quarterly operations reviews, ensuring alignment, preparation, and seamless execution
Lead end‑to‑end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes
Manage complex domestic and international travel logistics across multiple time zones with precision and foresight
Establish an effective working rhythm with the executive, ensuring real‑time communication, proactive anticipation of needs, and timely follow‑through on commitments
Provide local office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and on‑site coordination

The must haves:

5+ years of experience supporting senior‑level executives in a fast‑paced, global business environment
Exceptional written and verbal communication skills with a high degree of professionalism and discretion
Demonstrated ability to operate independently with strong business judgment and confidentiality
Proven ability to anticipate needs, prioritize effectively, and manage competing demands
Strong collaboration, problem‑solving, and organizational skills
Proficiency in Microsoft Office
Flexibility to accommodate variable work hours based on business needs

Nice to haves:

Experience supporting executives in technology, product, or supply chain organizations
Exposure to international business environments and cross‑cultural collaboration
Experience coordinating complex, multi‑time‑zone travel
Familiarity with Workday or Oracle
Experience supporting customer visits or analyst engagements

Pay Range
The annual pay range for this position:Canada is, 66,200.00 - $105,800.00 CADUSA is $80,700.00 - $128,900.00 USDLocation and Hours

Location is Montreal, Ottawa or Hanover.
This is a hybrid role. The incumbent is expected to be on site as required to support the leader and the extended team.
Willingness to travel occasionally
Ebbs and flows of business require flexible hours of work week‑to‑week.

#LI-JDPay ranges at Ciena are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse products, industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the primary location, which is the top location listed in case multiple locations are available.Non-Sales employees may be eligible for a discretionary incentive bonus, while Sales employees may be eligible for a sales commission. In addition to competitive compensation, Ciena offers a comprehensive benefits package, including medical, dental, and vision plans, participation in 401(K) (USA) & DCPP (Canada) with company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company-paid holidays, paid sick leave, and vacation time. We also comply with all applicable laws regarding Paid Family Leave and other leaves of absence.At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.Ciena is an Equal Opportunity Employer, including disability and protected veteran status.If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.

Ciena

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