Office Services Administrator
- Toronto, ON
- $60,000 per year
- Permanent
- Full-time
Job #: 16899
Job Type: Full-time, permanent
Location: Toronto
Salary: $60,000
Remote Flexibility: In-officeClient ProfileOur client, a dynamic and collaborative law firm, is seeking an organized and proactive Office Services Administrator to support their team in a multi-functional role. This is a great opportunity for someone who thrives in a busy legal environment and enjoys wearing many hats—from front desk duties to legal administrative overflow.Key Responsibilities
- Greet clients and manage incoming calls with professionalism
- Book and prepare boardrooms for meetings and firm events
- Order and manage office and kitchen supplies, coordinate vendors and cleaners
- Handle mail, couriers, shredding, and storage logistics
- Support onboarding for new hires and clients
- Act as system administrator for tools such as DocuSign, ACL, Otter.ai, and Sync
- Liaise with building/property management and handle minor repairs
- Assist with internal events, catering, and equipment upkeep
- Prepare court documents, briefs, and legal correspondence
- Manage calendars, book court dates, and support case scheduling
- Provide administrative support including expense reports, conflict checks, and e-filing
- Prior experience in a law firm or professional services environment
- Strong multitasking and organizational skills
- Comfortable with legal documentation and office technology
- Friendly, service-oriented, and solution-focused attitude