OFFICE MANAGER

• Working Hours: Monday–Friday, 8:00 am–4:00 pm (35 paid hours/week for 40 weeks)
• Benefits: Full benefits and pension according to the collective agreement.
• Salary: Starting at $31.22/hour, progressing to $38.00/hour after 4 years.
• Holidays & Vacation: Paid statutory holidays; three weeks’ vacation (6% vacation pay) increasing to four weeks (8% vacation pay) from the 5th year.
• School Holidays: All school breaks off (Winter, March, Summer, except the last week of August).

• Provide administrative support to senior leadership, including scheduling and correspondence.
• Manage front desk operations, including answering calls, greeting visitors, and directing inquiries.
• Perform general clerical duties such as photocopying, mail handling, and email correspondence.
• Assist with light bookkeeping tasks.
• Compose, format, and edit letters, memos, reports, and newsletters.
• Maintain a database of members and manage associated files.
• Organize and maintain a catalogue of resources as required.
• Plan and coordinate meetings, prepare notices, agendas, and packages, including light catering.
• Record and format minutes of meetings for final review.
• Complete occasional out-of-office errands.
• Assist in planning and coordinating special events.
• Support membership applications and prepare introductory packages.
• Maintain and order office supplies and equipment as needed.
• Uphold confidentiality and maintain the highest level of integrity regarding members and organizational information.

• Minimum of 3 years’ experience in an administrative office role.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage a varied workload with attention to detail.
• Proficient in Microsoft Word, Excel, Outlook, Adobe, Canva, WordPress, and Google Forms.
• Familiarity with Mac computers and programs; experience or willingness to learn Quicken for cheque generation.
• Ability to perform a variety of clerical and non-clerical duties under supervision, including office reception, filing, mailouts, meeting preparation, and support services to leadership.
• Strong discretion, diplomacy, and tact.
• Experience with building and editing websites.
• Willingness to become a member of the organization’s union and abide by the terms of the collective agreement.

Recruiting in Motion