Office ManagerFull-Time | PermanentVancouver, BC | OnsiteSalary: $75,000 – $90,000DescriptionThe Office Manager supports a wide range of functions including office administration, facilities management, IT integration, corporate travel, and internal committee coordination.This is a highly dynamic, hands-on role that requires exceptional organizational skills, attention to detail, and a proactive mindset. The successful candidate will collaborate across teams and with external partners to create a productive, safe, and welcoming workplace while supporting ongoing business operations and projects.What You’ll Be DoingOversee daily office operations including space planning, office moves, and workplace setupManage facilities operations including security, parking, janitorial services, maintenance, and office suppliesCoordinate sourcing, installation, and upkeep of furniture, fixtures, and equipment (FF&E)Lead office maintenance projects, minor construction, and renovationsAct as the primary liaison with building management for facilities-related matters and emergency protocolsFacilitate new employee office orientations for a seamless onboarding experienceMaintain shared resources including the Business Services SharePoint siteProcess and approve invoices and expense reportsConduct regular office inspections to ensure a safe, clean, and organized environmentOversee reception operations and provide backup coverage as neededManage vendor relationships, procurement activities, and asset inventoryDevelop and manage the office budget, ensuring cost efficiency and accuracyProvide administrative support to the Vancouver Site Management Team (VSMT)Coordinate logistics for meetings, global events, customer visits, and internal initiativesSupport internal committees and actively participate in at least one (e.g., Health & Safety)Manage the corporate travel program, including vendor relationships and policy complianceNegotiate hotel partnerships, contracts, and corporate ratesSupport employee engagement initiatives, office events, and charity programsPartner with IT as a superuser to support system rollouts, troubleshooting, and adoptionAssist with implementation and change management of new technologies and systemsFoster a positive, inclusive, and safe workplace environmentWhat You Must HaveExtensive experience in office or facilities managementStrong organizational, multitasking, and project management skillsExcellent communication and interpersonal skills with a service-oriented mindsetProven ability to manage vendors, budgets, and multiple stakeholdersExperience with corporate travel coordination and vendor contract managementProficiency in Microsoft Office Suite and familiarity with office technologiesExperience supporting IT rollouts or technology implementations (preferred)Knowledge of procurement processes and inventory managementEvent planning and coordination experienceUnderstanding of workplace health & safety practicesA proactive, flexible approach with the ability to adapt to changing prioritiesAbility to work both independently and collaboratively in a fast-paced environmentWhy Join the TeamBe at the center of a dynamic and collaborative workplacePlay a key role in shaping a high-performing and engaging office environmentWork closely with cross-functional teams and leadershipOpportunity to lead impactful initiatives across operations, culture, and technologyContribute to a workplace that values inclusion, safety, and employee experienceWho Will Excel in This RoleA highly organized self-starter who thrives in a fast-paced environmentA problem-solver who anticipates needs and takes initiativeA strong communicator who builds relationships across all levels of the organizationSomeone who enjoys balancing operational excellence with employee experienceA tech-comfortable professional who embraces change and innovationA team player who brings energy, adaptability, and a positive attitudeSalary & PerksSalary Range: $75,000 – $90,000Comprehensive benefits packageVacation entitlementRRSP programOpportunity to participate in company events, committees, and engagement initiativesBy applying to any TEEMA job on any portal implies entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company related information.
