Programs Specialist

• Support day-to-day delivery of CABHI’s core programs across research and industry streams.
• Schedule program activities, workshops, learning series sessions, and coaching engagements.
• Assist with the preparation of program materials, agendas, briefs, and presentation decks.
• Coordinate with internal teams (Acceleration Services, Research, Evaluation, Operations) to ensure smooth program execution.
• Monitors program timelines and participant engagement to anticipate upcoming service requirements, proactively coordinating internal teams to ensure readiness and continuity.

• Support intake processes for Ignite, Fuel, Amplify, D+A, and other funding opportunities.
• Conduct initial screening for eligibility, completeness, and alignment with program requirements.
• Help coordinate review panels, selection meetings, and follow-up communications
• Identifies trends or recurring issues in applications and recommends pre‑emptive communication or process adjustments to improve applicant experience and program alignment.

• Serve as a first point of contact for applicants and funded innovators as needed.
• Proactively identifies potential barriers to applicant or innovator progress and initiates outreach, resources, or adjustments to support seamless advancement through program stages
• Provide timely responses, guidance, and navigation support to help innovators access CABHI services.
• Anticipates information needs and coordinates timely guidance, templates, and supports.
• Coordinate introductions to mentors, coaches, researchers, evaluators, and end-user groups.

• Maintain accurate records in CABHI’s internal systems, including Airtable, Excel/Sheets, CRMs, and tracking tools.
• Support data collection and reporting for program KPIs, funder requirements, and internal dashboards.
• Prepare meeting notes, summaries, briefs, and progress updates for senior leadership.

• Conduct background research on applicants, markets, competitive landscapes, and relevant AgeTech developments.
• Assist with synthesizing insights for decision-making and program planning.

• Support planning and delivery of events, showcases, webinars, and Demo Days.
• Coordinate contracting activities, follow-ups, and administrative documentation.
• Provide general operational support across the Programs Team.

• Degree in health science, business, public policy, psychology, engineering or related discipline; Master’s degree preferred.
• Minimum of three (3) years of relevant experience.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Clear, professional written and verbal communication.
• Comfort working in a fast-paced environment with multiple stakeholders.
• Demonstrated interest in innovation, healthcare, or aging and brain health.
• Detail-oriented, reliable, and proactive.
• Strong interpersonal skills and comfort supporting diverse innovators, clinicians, researchers, and companies.
• Ability to synthesize information and communicate clearly.
• Collaborative mindset with an interest in learning and growing within the innovation sector.
• Professionalism aligned with Baycrest values of compassion, excellence, innovation, and respect.

• Familiarity with AgeTech, digital health, or health-system innovation.
• Understanding of early-stage research, funding ecosystems, or basic venture/innovation processes.
• Experience with Excel/Google Sheets, Airtable, or CRM tools (an asset, not required).

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