Project Accounting Clerk

Ottawa, ON
$55,000-65,000 per year
Permanent
Full-time

27 days ago

Description :Role SummaryOur Ottawa team is growing! We're looking for a Project Accounting Clerk to support our finance and operations teams. You'll manage the full billing cycle for multi-million-dollar construction projects — preparing monthly billings, compiling invoices, timesheets, and expenses, and ensuring accurate entry and coding in NetSuite. You'll be a key connector between finance and operations, keeping project costs on track and clients well-supported.Why This Role Matters to Modern NiagaraAccurate, timely project accounting is the backbone of how we deliver on our commitments to clients and keep complex construction projects financially healthy. As a Project Accounting Clerk, you play a direct role in ensuring that every dollar is tracked, every invoice is coded correctly, and every billing goes out on time. Your work gives our project managers the financial visibility they need to make decisions with confidence — and gives our clients the transparency they expect from a trusted partner.Key Impact / Purpose

Maintain the financial integrity of active, multi-million-dollar construction projects through accurate recordkeeping and precise cost tracking in NetSuite
Bridge finance and operations by ensuring invoices are coded correctly and project managers have the visibility they need to make confident decisions
Deliver timely billings and detailed cost backup that keep clients informed and projects on track

Duties & Responsibilities:

Prepare monthly progress billings for time-and-material construction projects, compiling supporting documentation including invoices, timesheets, and expense records
Enter job-related invoices into NetSuite, ensuring accurate coding to the correct sub-job and change event
Work closely with the operations team to verify invoice coding and maintain accurate tracking of all project expenses
Respond to client requests for detailed cost backup, including timesheets and supporting documentation
Support subcontract administration by tracking subcontractor invoices and ensuring alignment with purchase orders and project activity
Assist with accounts payable and accounts receivable functions as they relate to active projects
Contribute to ad-hoc reporting for the finance and project management teams as required
Act as a liaison between the finance team and operational counterparts, championing a strong and collaborative working relationship

Must Haves:

2+ years of experience in an accounting role (AP/AR, Billing Coordinator, Junior Accountant, or similar)
Post-secondary degree or diploma in Accounting, Finance, or a related field
Proficiency in Microsoft Office Suite, with strong Excel skills
High degree of accuracy and attention to detail, with the ability to manage competing priorities and meet deadlines
Effective communicator who can collaborate cross-functionally across finance and operations

This role requires eligibility to obtain Government of Canada security clearance for certain projects.Nice to Haves:

Experience with ERP systems; familiarity with NetSuite is a strong asset
Knowledge of the construction industry
Experience in a project-based or site-supported accounting environment

This is a new position. Expected annual compensation; $55,000 - $65,000.Modern Niagara offers a competitive total compensation package including:

Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.About Modern NiagaraWho We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Modern Niagara

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