Document Controller
Parsons
- Edmonton, AB
- Permanent
- Full-time
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
- Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Enters data and produces reports using other standard office automation or department-specific computer applications.
- Scans documents for electronic storage
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
- Expedites review, signature approval, and release of supplier and internally produced documents.
- Assists project team members to ensure effective implementations of project-specific procedures.
- Contributes as a team player who is deadline-driven and works well with others.
- Performs other duties commensurate with functional level and responsibilities.
- High school diploma (or equivalent) and minimum of 8+ years of relevant document control experience, preferably on large scale construction and/or industrial projects.
- Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.
- Strong capacity to process high volume of documents within a tight turnaround time frame.
- Strong capacity to pay attention to details in a fast-paced work environment.
- Excellent abilities to understand, apply and enforce established procedures and requirements.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
- Assignments will require a working knowledge of Electronic Document Management Systems.