Privacy Assistant and Assistant to Associate General Counsel
Thompson Rivers University View all jobs
- British Columbia
- $66,609-76,125 per year
- Permanent
- Full-time
The position is responsible for helping to coordinate functions of Associate General Counsel and the Privacy and Access Specialist. This entails being aware of all aspects of the operations of the Office of General Counsel, understanding their respective importance/priority and communicating with Associate General Counsel to ensure that necessary tasks are accomplished in a timely manner. Other duties include:
- Receiving, prioritizing, and processing all mail, email and voice mail directed to Associate General Counsel with expert judgement and knowledge, including important correspondence and documents in human rights proceedings and lawsuits
- Conducting research for Associate General Counsel and preparing documents based on the research performed.
- Assisting Associate General Counsel with budget and travel.
- Coordinating processes relating to FOI requests.
- Entering information into systems used for tracking FOI requests, privacy complaints, and related files.
- Drafting acknowledgements and other complex correspondence related to FOI requests.
- Locating, gathering, sorting and compiling records in response to FOI requests
- Printing, scanning or copying records and filing them in paper or electronic systems.
- Reviewing records, investigating and determining information that is relevant to FOI requests, and taking appropriate notes.
- Reviewing records to locate sensitive information, such as personal information.
- Redacting sensitive information from documents, as directed by the Privacy and Access Specialist.
- Communicating with faculty, staff and third parties (via email, on the telephone, or in person) about FOI requests and related matters.
- Providing administrative assistance from time to time to assist with matters of student academic integrity; this assistance will include drafting correspondence, tracking responses and contacting parties to academic integrity investigations and appeals.
Associate General CounselQUALIFICATIONSREQUIRED KNOWLEDGE/SKILLS
- One year diploma in a related field and at least three years of relevant experience.
- The position requires a high degree of initiative, organizational ability, well developed communication and interpersonal skills, and excellent word processing skills.
- The incumbent is expected to anticipate the needs of Counsel and the Privacy and Access Specialist and take proactive steps to support them in addressing issues.
- The incumbent must possess a professional attitude, maturity, tact, diplomacy, discretion, strong conceptual skills, and the ability to work under pressure.
- Education or experience as a paralegal.
- Experience reviewing and organizing records and redacting sensitive information.
- Experience working in a post-secondary, public-sector, or other highly regulated environment.
Kamloops, BC CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> Administration and Finance -> General CounselDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.