Executive Assistant
Bell View all jobs
- Toronto, ON
- Permanent
- Full-time
- Manage the VP’s and Director’s calendars and itineraries, including the planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients.
- Manage general correspondence on behalf of the VP’s, through processing email, mail and taking appropriate action and escalation with minimal supervision.
- Assist in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, Excel, Word, etc.).
- Provide administrative support for the VP’s and the team as required – HR forms, vacation coding, ordering supplies and equipment
- Develop and implement process improvements to maximize departmental efficiency.
- Manage expenses; including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices.
- Maintain a master filing system for invoices, contracts and bills, and be able to process confidential transactions in an efficient and expedited manner.
- Manage special projects and additional support through the coordination of personnel related issues.
- Manage ticketing for client and vendor hosting throughout the year for various events.
- Other duties as delegated (will vary based on group supported).
- Professionalism and exhibiting good judgement in representing the office of the Executive.
- Strong interpersonal skills and excellent written and verbal communication skills.
- Strong attention to detail as well as solid analytical skills with ability to draw insights and provide recommendations.
- Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
- Display strong initiative and anticipate the needs of a busy Executive and team.
- Computer experience is mandatory. Must have a strong working knowledge of commonly used business software, including MS Office Tools – Outlook, Word, PowerPoint, Excel, Teams, etc.
- General understanding of basic financial concepts and tools, including knowledge of the corporate accounting methods for processing expenses, credits, revenues, and capital investments.
- Understand key components of Human Resources administration and how to use the information, data of the management systems and tools required to do the job.
- Willingness to work periodically beyond typical business hours.
- Post-secondary formal training plus previous administrative experience.
- Experience at Executive level.
Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Ontario : Toronto
Work Arrangement: Hybrid
Application Deadline: 04/26/2026For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.Please apply directly online to be considered for this role. Applications through email will not be accepted.We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.Bell is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the or visit our for other ways to contact us.Artificial intelligence may be used to assess parts of your application. Please review our privacy policy ( ) to learn more about how we collect, use, and disclose your personal information.Created: Canada, ON, TorontoBell, one of .