Office Administrator

Procon

  • Saskatoon, SK
  • Permanent
  • Full-time
  • 56 mins ago
Procon Mining and Tunnelling (Procon) is one of the leading mine development contractors in North America. We are specialized in underground mine development, contract mining, underground excavations, civil tunneling and mining related construction projects. Centered by our people, our company culture is driven on the tenets of integrity, innovation, relationships and performance for our clients, business partners and the communities we work in. As a specialty contractor in a safety-sensitive business, our workforce safety is the foundation for everything we do.Procon takes pride in our extensive history of successfully partnering with Indigenous communities. We believe in Indigenous partnerships that offer mutually beneficial outcomes through economic benefits and capacity building. Moving beyond compliance, we truly value the experience and knowledge brought to our Indigenous partnerships.We are looking for an Office Administrator to join our Prairie team on a full-time basis, Monday to Friday in office. The role of the Office Administrator will be to ensure all sites' staffing needs are met in the timely and cost-effective manner by attracting and hiring best talent in the industry.Position Summary:We are looking for a Office Administrator to join our Prairie team on a full-time basis. The role of the Office Administrator will be to ensure all sites' staffing needs are met in the timely and cost-effective manner by attracting and hiring best talent in the industry.Responsibilities:The Office Administrator ensures efficient administrative operations within the Prairie Division, ensure all time entry functions are entered timely and accurately, in accordance with employment and payroll standards. The role further supports the Division by managing key administrative tasks and coordinating communications.Specific objectives are:
  • Enters and audits all projects time entry and administration functions in the ERP System. Including but not limited to collecting, verifying, and entering employees' regular and overtime hours into the payroll system, ensuring compliance with employment and payroll standards.
  • Communicate payroll deadlines, discrepancies, or updates to employees and projects.
  • Coordinate incoming and outgoing mail.
  • Oversee the inventory of office supplies, ordering new supplies as necessary to keep the office running efficiently.
  • Compile and submit expense reports, ensuring accuracy and timely submission
  • Responsible for operating and maintaining office equipment, such as copiers, fax machines, and computers, ensuring everything is functioning properly.
  • Maintain the document control system and filing
  • Coordinate reporting from Prairie Division team members.
  • Liaise with Procon Travel to coordinate site travel for personnel and visitors.
  • Perform other related duties as assigned.
Qualifications/Requirements:
  • Diploma in Office Administration, Payroll or other related fields; or
  • Completion of high school diploma and equivalent combination of education and experience
  • Payroll Compliance Practitioner (PCP) is considered an asset.
  • Minimum 3 years related time entry and payroll experience.
  • Experience entering time and managing overtime within Modified Work Arrangements
  • Ability to interpret and apply overtime rules in accordance with the Employment Standards Act (e.g., daily vs. weekly thresholds in the applicable province or territory).
  • Knowledge of payroll principles, practices and cycles
  • Strong organizational and verbal/written communication skills
  • Proficient with spreadsheets including formulas, pivot tables, and data validation in Excel.
  • Ability to problem-solving, resolving discrepancies between timecards and reported hours
  • Analytical and problem-solving skills with attention to detail
  • An understanding of payroll practices and Employment Standards.
  • Ability to maintain confidentiality and discretion
  • Ability to work well under pressure and meet deadlines
  • Ability to multitask and prioritize workload
  • Ability to work effectively in both office and remote environments
  • Bilingual (English/French) is considered an asset
  • Shows curiosity for new ideas and suggests process improvements.
  • Upholds honesty and ethics in all workplace interactions.
  • Meets goals and seeks personal growth opportunities.
  • Demonstrates respect for diversity, contributes to team spirit, embraces learning.
  • Builds positive working relationships, demonstrates respect for others.
  • Embodies safety as a core value, identifies hazards, follows all protocols.
  • For this position, you will be required to undergo a background check.
  • Candidates with the required skills, knowledge and abilities who identify as Indigenous are encouraged to apply.
What we offer:As a valued member of the Procon team, you can look forward to a competitive annual salary based on experience, skills, and qualifications. You'll also gain access to some meaningful benefits, including:
  • Extended group health, dental, vision
  • Life Insurance, STD, LTD, AD&D
  • RRSP with Company match
  • Employee & Family Assistance Program
  • Ability to develop your career alongside industry leaders
  • Opportunity to create change within the workplace
  • A positive and driven work environment
Diversity, equity, and inclusion is valued at Procon and increasing Indigenous and minority groups representation within our company's workforce composition is a priority. We are an equal opportunity employer and welcome all qualified applicants.We mine talent and nurture innovation. Our people truly are our strength. At Procon, whether in the field or the office, you'll be part of a cohesive team and work alongside great people from diverse backgrounds: people who love their work and are inspired to provide solutions to our clients and exceed expectations.If you share our values and would like to be considered for this meaningful career opportunity, please apply on our career site.We thank all candidates who apply, however please note that only short-listed applicants will be contacted, and preference will be given to candidates identifying as Indigenous and those who reside in Saskatchewan.Are you interested in this job?

Procon