Administrative Assistant
Associated Engineering View all jobs
- Calgary, AB
- Temporary
- Full-time
- Flexible/hybrid working arrangements, depending on position
- Market competitive salaries, with annual reviews
- Matching company pension program, increasing over time
- Comprehensive benefits including:
- Health/dental/vision coverage
- Fitness allowance
- Employee and family assistance programs
- Mental health supports
- Paid time off so that you can recharge including:
- Generous paid vacation
- Paid office closure over December holiday break
- Industry leading paid sick time
- Parental leave top up program
- Ongoing support for your professional development and growth
- Active Young Professional group
- Formal mentoring programs
- Paid professional development hours
- Capacity building seminars
- Engineer In Training programs
- Opportunities to participate in social club activities and events
- Company-wide social events
- Regular lunch-and-learns
- Community volunteer opportunities
- Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
- Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats.
- Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
- Updating resumes and team calendars.
- Coordinating meetings, travel, lunch and learns and social gatherings as required.
- Assist with planning team building and other social gathering.
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Provide guidance and mentorship to other administrative staff in the operation.
- Diploma or undergraduate degree in Office Administration an asset.
- 5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
- Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
- Website maintenance (SharePoint) and database management skills are an asset.
- Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
- Experience in InDesign is an asset.
- Able to work in a fast-paced office environment and remain calm in stressful situations.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Strong oral and written communication skills and technical writing skills.
- Available to work overtime as required or requested, occasionally at short notice.
- Growth and development of our employees – chart your career course, whatever stage you are at!
- A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
- We care, we commit, we create – our promise to both clients and each other!