Executive Assistant to the President

• Manage the President’s calendar, scheduling, and daily agenda
• Prepare the President’s office each morning, including ensuring computer, systems, and work materials are ready prior to arrival
• Act as a strict gatekeeper, managing access, calls, emails, and internal requests
• Coordinate meetings, prepare agendas, and follow up on action items
• Prepare board materials and executive presentations (board attendance is not required)
• Handle confidential correspondence and sensitive documentation
• Manage expense claims, invoices, and basic financial administration
• Coordinate travel arrangements when required
• Organize and maintain filing systems, records, and executive documentation
• Support social functions and manage event logistics, including ticket coordination
• Liaise internally on behalf of the President
• Ensure tasks are completed accurately, on time, and without the need for follow-up

• 5+ years of proven experience as an Executive Assistant supporting a senior executive
• Strong organizational skills with exceptional attention to detail
• The ability to work independently with minimal direction
• Comfort working with a demanding, highly structured leadership style
• High discretion and a strong sense of confidentiality
• Thick skin and the ability to let things roll off their back
• Able to reliably commute to an east location of Edmonton for a fully on-site role

• The discussed salary range is $80,000 – $90,000 depending on experience
• Candidates with additional experience and higher compensation expectations may also be considered
• Health Spending Account and access to a medical account fully paid by the employer if required
• Pension plan
• Three weeks of vacation
• Fully on-site role with a 7:30 a.m. start time

The Headhunters Recruitment