Executive Assistant
John Wood Group
- Vancouver, BC
- $88,000-97,000 per year
- Permanent
- Full-time
- Manage and prioritize the VP's emails and calendar effectively, ensuring timely responses and scheduling of appointments
- Handle inquiries related to costs, budgets, and charge codes, acting as the gatekeeper and providing necessary information or escalation as required
- Coordinate travel arrangements, including booking hotels and accommodations for the VP and other stakeholders
- Review and analyze timesheets, providing feedback to staff and escalating issues when necessary to ensure accuracy and compliance
- Utilize Excel extensively for various tasks, including budget tracking, data analysis, and reporting
- Assist with departmental needs, such as organizing team meetings and events (e.g., donut sessions), preparing presentations, and managing documentation
- Act as a liaison between the VP and internal/external stakeholders, maintaining professional communication and confidentiality at all times
- Handle ad-hoc administrative tasks and projects as assigned by the VP, demonstrating flexibility and adaptability
- Provide support to office services
- Proven experience as an Executive Assistant or similar role, preferably supporting senior executives in a corporate environment
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
- Strong proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting
- Exceptional communication and interpersonal skills, with a professional demeanor and the ability to interact with individuals at all levels
- Detail-oriented with a high degree of accuracy in work output
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proactive attitude and willingness to take initiative in problem-solving and decision-making
- Bachelor's degree or equivalent experience preferred