Assistant, Events & Outreach

• Distribute marketing collateral (digital and print) and arrange cross promotions with partners
• Update events listings on internal and external platforms
• Support the writing feature stories on events for website content or content creation (vlogs) for social media
• Create newsletters for digital mailing list

• Attend community outreach meetings with the Coordinator, Outreach & Awards
• Act as an ambassador for the initiative with the general public
• Assist in executing the social media plan; maintain the social media editorial calendar

• Deliver marketing materials to Arts in the Parks event site (signage, water, promotional material, surveys), and returning equipment at end-of-day
• Supervise the Arts in the Parks volunteers at events: sign volunteers in/out.
• Delegate tasks/roles to volunteers and ensuring successful execution of such tasks (setting up signage, tables, etc)
• Ensure volunteer protocol is being met
• Ensure a high level of volunteer moral and professionalism
• Provide on-site training (at events) for volunteers
• Ensure the maintenance of Arts in the Parks events materials and report any issues to the Senior Coordinator, Events & Initiatives

• Assist with other duties as needed by Toronto Arts Foundation such as data collection & reporting, content creation, online event attendance/assistance, delivery or pick up of materials.

• Interest in pursuing a career in the arts with a focus on marketing, communications, community programming.
• Respect for diverse individuals and communities.
• Interest in learning about Equity best practices.

• Ability to establish effective and strong working relationships and trust with co-workers and volunteers.
• Access to a personal home computer, internet connection and mobile phone
• Excellent written and verbal communication skills
• Sound judgment, analytical and problem-solving abilities, and organizational skills
• Proficiency with windows-based software and other computer and database applications relevant to the work is an asset
• G-class license (G2 or higher) and a clean driving record is a requirement of this position (Please note, you are not required to provide your own vehicle).
• Flexibility regarding work hours and environment is a requirement. Many working hours will take place on evenings and weekends. Some work will take place remotely but there is an onsite event component. Toronto Arts Foundation will strive to provide a schedule two-weeks in advance.

• be between 15 and 30 years of age at the start of the employment;
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

• Providing alternative formats of this document on request (audio transcript, ASL video). Accepting applications in point form, through video and/or voice memo.

• ASL interpretation, captions on Zoom, or meeting by phone for candidates selected for an interview.
• Other accommodation as requested.

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