Human Resources Coordinator

Bayshore HealthCare

  • Ottawa, ON
  • Permanent
  • Full-time
  • 23 days ago
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.Person-and family-centered care (PFCC) is an approach to care that recognizes the importance of family in a patient’s life and the importance of their active involvement in planning and making decisions on health care, services and treatment, and health system reform. This approach to care provides respectful, compassionate, culturally safe, and responsive care that meets the needs, values, beliefs, and preferences of the patient, their family, and others identified as significant to their life from diverse backgrounds and settings.Integrated Care Solutions is seeking a highly organized and dedicated Human Resources Coordinator to join our team on a one-year contract supporting the Transitional Care Unit in Ottawa. This hybrid position requires two days onsite with the remainder of the workweek remote. In this role, you will work closely with the Human Resources Business Partner and the National Service Centre to provide efficient HR support, ensuring smooth operations and fostering a positive employee experience within a fast-paced healthcare environment.Key Responsibilities:Human Resources Administration
  • Support day-to-day HR activities within the Transitional Care Unit.
  • Maintain and update employee files ensuring all required documentation (professional registration, performance reviews, certifications) is current and accurate.
  • Process terminations, resignations, leaves of absence, and other HR actions in compliance with company policies and HR systems.
  • Assist with employee payroll and benefits inquiries alongside Payroll and Benefits Coordinator(s).
  • Respond to employee verification requests and escalate complex situations appropriately.
  • Manage key fobs, security access cards, and other employee-related logistics.
  • Support onboarding processes including new hire paperwork, technology requests, and file audits.
  • Track leaves of absence (including maternity/paternity, personal, AWOL) and coordinate return-to-work documentation.
  • Prepare and distribute monthly employee communications such as newsletters.
  • Participate in quality assurance and continuous improvement initiatives.
  • Maintain confidentiality of all employee and corporate information.
HRIS & Systems Management
  • Utilize PeopleSoft and Procura systems to update employee information, credentials, and employment status.
  • Generate reports on probationary periods, attendance, and credential renewals to assist management.
  • Support Talent Acquisition team with transitioning new hires into HR systems.
Health & Safety
  • Participate proactively in health and safety initiatives and report any concerns.
Collaboration & Communication
  • Work closely with the HR Business Partner, managers, and other HR Coordinators to improve processes and support staff.
  • Engage with Employee Advisory Committee activities, including meeting attendance and minute-taking.
QualificationsEducation & Experience:
  • Completion of a recognized Human Resources certificate or diploma program.
  • 1-2 years of progressively responsible HR experience, preferably in healthcare or a unionized environment.
Skills & Abilities:
  • Strong interpersonal and communication skills with the ability to handle sensitive situations objectively and professionally.
  • Detail-oriented with excellent organizational and time management skills.
  • Proficiency in Microsoft Office and HRIS systems (PeopleSoft experience is an asset).
  • Ability to work independently and collaboratively in a dynamic environment.
  • Valid driver’s license and access to a vehicle preferred.
  • Commitment to ongoing professional development and learning.
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.

Bayshore HealthCare