Executive Assistant
Royal Bank of Canada View all jobs
- Toronto, ON
- Permanent
- Full-time
- Act as the key contact for the executive that you will be supporting.
- Calendar management including prioritizing, scheduling and managing conflicts.
- Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries.
- Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, all staff meetings, management meetings, weekly management team meetings and one-on-one’s with direct reports.
- Support the overall objectives of the SMT with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
- Coordinate travel and hotel arrangements for the executive, as needed
- Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive within the Vacation & Absence Management (VAM) system.
- Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
- As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner
- Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.
- Solid experience of executive administration providing support to senior level management
- Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
- Ability to thrive in a collaborative environment with a strong capability to prioritize activities
- Ability to work in a fast-paced environment and deal with change and continuously shifting requirements
- Proficient in Microsoft Word, Power Point, Excel, Outlook
- Ability to create and edit documents, PowerPoint slide decks as per guidance provided
- Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills