Administrative Assistant- Divisional Office Central
Halifax
- Halifax, NS
- $44,230-57,230 per year
- Permanent
- Full-time
- Provides administrative support by managing inquiries, appointments, correspondence (including electronic communication), print certificates and reports, track attendance and maintain employee files
- Follows up on status of projects to track progress and completion
- Updates vacation, training and on-call rosters for staff
- Monitor Director's calendar and manage email request, as required
- Orders and distributes office and meeting supplies
- Provides technical and administrative support to office staff
- Performs general office duties including typing, filing, reviewing faxes and mail, answering inquiries, drafting correspondence, arrange virtual and in-person meetings, coordinating requests for equipment maintenance
- Attends and maintains minutes for Senior Leadership Team meetings, and other business unit meetings, as required.
- Maintains and uploads electronic files and documents on shared drives, intranet and uploads on website, as required
- Monitor general email inboxes associated with the division and liaise with subject matter experts to prepare responses, as required
- Administrative support for marketing efforts and events related to HRP recruitment campaigns
- Administrative support for procurement, subscriptions and monthly expense processes
- Act as back up for HRP Contact general inquiries email inbox lead
- Act as back up for Management Employee Relations (MER) meetings support, as required
- Act as back up to other administrative assistants, as assigned
- Assists in compiling information for other police agencies' information requests, as assigned
- May perform other related duties as assigned.
Education & Experience
- Grade 12
- Business or Secretarial Certificate, or equivalent combination of education and related experience
- Experience in a police environment, an asset.
- Strong working knowledge of computer applications such as Microsoft Word, Excel and Power point
- Excellent writing and typing skills
- General understanding of Municipal Governments
- Knowledge of SAP is an asset
- Familiar with the organizational structure of the Halifax Regional Police
- Excellent organizational skills
- Excellent communication and interpersonal skills
Before an offer is made the top candidate will be required to complete the background & security clearance process. You will be given a security & background booklet to complete and return to Human Resources. The results of the Background & Security screening are confidential and only a pass or fail result is released to Human Resources. You will be thoroughly investigated to determine your suitability to meet security clearance requirements. Your references and previous employers may be contacted, and family and friends may be contacted and/or visited during this stage.Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.COMPETENCIES-Valuing Diversity, Communications, Customer Service, Organizing & Planning, Teamwork & CooperationWORK STATUS: One (1) permanent, full-time position.HOURS OF WORK: Monday to Friday, 8:30am to 4:30pm, 35 hours per weekSALARY: Non Union 1- $44,230-$57,230WORK LOCATION: 1975 Gottingen St, Halifax, NS B3J 2H1. Work location can be changed according to operational requirements.CLOSING DATE: Applications will be received up to 11:59pm, on Thursday April 30th, 2026.Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link;(Position #72285405)