Administrative Assistant

Dalhousie University View all jobs

  • Halifax, NS
  • Permanent
  • Part-time
  • 11 hours ago
Dalhousie University's Clinical Psychology PhD Program and the Dalhousie Centre for Psychological Health (CPH) provide evidence-based mental health care to Nova Scotians at no cost, focusing on marginalized and diverse populations. This initiative also supports graduate student training and research innovation. This position supports the Dalhousie in Community with Community project, a federally funded program development initiative. The Administrative Assistant will provide essential support to ensure smooth project operations. This includes scheduling, document management, communication with community partners, booking local travel, coordinating workshops including catering, and assisting with reporting.
Key Responsibilities
  • Manage calendars, schedule meetings, and coordinate logistics.
  • Prepare and organize project documentation and training materials.
  • Coordinate travel for training, education and service delivery.
  • Assist with data entry and maintain accurate records.
  • Support communication with community partners and internal teams.
  • Help with expense tracking and basic financial reporting.
  • Co-ordinate with CPH administrative team to ensure CPH policies and procedures are followed.
NoteDue to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Administrative Professional program with one to two years' experience in an administrative or office support role (or an equivalent combination of training and experience).
  • Familiarity with MS Office Suite and virtual meeting platforms.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication.
  • Ability to work independently and handle sensitive information confidentially.
Assets
  • Experience working with diverse populations and rural communities
Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie's competencies, in particular:- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationNon-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitIf you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed .Posting Detail InformationNumber of Vacancies 1
Open Date 04/15/2026
Close Date 04/22/2026
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University