Administrative Assistant, Health and Benefits Consulting
Hub International View all jobs
- Halifax, NS
- Permanent
- Full-time
We are seeking a detail-oriented and proactive Administrative Assistant to support our Employee Benefits consulting team. This role is essential for ensuring the seamless execution of various administrative tasks, contributing to the overall efficiency and success of our operations.What You’ll Do
- Act as the primary point of contact for administrative matters for the National Benefits Consulting Team (Atlantic and Ontario), in office and remote members.
- Prepare and edit correspondence, reports, and presentations as needed.
- Assist in the organization and preparation of client deliverables, including benefit renewal packages and analytical reports.
- Maintain accurate and up-to-date records, files, and documentation for the team. Maintain and update client files in our management system
- Manage calendars, schedule meetings, and coordinate travel arrangements and expense reporting. Pay invoices.
- Coordinate and schedule internal team meetings, take minutes, and track follow-ups.
- Collaborate with the team to ensure smooth execution of special projects and events.
- Oversee all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.
- Perform receptionist duties and manage office operations, including greeting visitors, handling inquiries, and maintaining a professional and organized office environment and the functionality of the facility
- Prepare reports for renewals, and plan updates
- Provide experience reports and renewal projections
- Support clients via phone or in person with benefit inquiries and complex claims
- Troubleshoot issues and help administer clients’ benefit plans
- Additional duties as required.
- Proven experience as an Administrative Assistant or in a similar role, preferably in a consulting or professional services environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and multitasking abilities with keen attention to detail.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- A proactive and adaptable approach to problem-solving and task management.
- Enjoy a competitive pay structure that includes incentives, bonuses, and more ways to increase your earnings.
- Take advantage of flexible work arrangements and generous time off to support your personal and professional life.
- Access a tailored benefits package, including company-matched RRSPs, to meet your unique needs.
- Invest in your future through HUB-sponsored training and development programs, with opportunities for tuition reimbursement to support your learning journey.
- Rest easy with reimbursements for professional license fees and membership dues.
- Special perks including discounts on events, travel, accommodations, and personal home & auto insurance.