Ground Transportation Specialist

Brampton, ON
Permanent
Full-time

5 hours ago

CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level freight management and system implementation.At CEVA, we put people first and we strive for better ways in everything we do; our culture is embodied by Boldness, Imagination, Exemplary and Excellence. With these values at the core of our business, our workplace employs 110,000 diverse, cohesive team members who hold each other accountable and encourage each other to create a safe, and inclusive work environment.YOUR ROLEProvide comprehensive administrative and operational support related to driver, vehicle, and insurance compliance to ensure adherence to all applicable Canadian federal, provincial, and territorial transportation regulations, as well as internal company policies. Act as a back-up resource for qualifying prospective company drivers prior to activation in accordance with National Safety Code (NSC) standards, provincial operator requirements, and company onboarding procedures. Perform additional administrative functions related to driver qualification, safety, insurance, and recordkeeping, while modeling the organization's guiding principles and core values.WHAT ARE YOU GOING TO DO?

Coordinate and expedite insurance requirements to ensure compliance with Canadian transportation regulations and company policy
Maintain accurate records for drivers, vehicles, leased equipment, and company assets
Monitor and report fleet counts, including drivers, units, trailers, and agents
File, track, and manage Certificates of Insurance and related compliance documentation
Communicate with insurance providers, external agencies, vendors, and drivers on insurance and compliance matters
Review, investigate, and resolve incidents, accidents, claims, and compliance discrepancies
Process collision and incident reports and escalate serious events to management
Support driver safety initiatives and provide accident-prevention guidance
Maintain compliance databases, reports, and tracking tools
Assist with driver qualification and onboarding in accordance with National Safety Code and provincial requirements
Maintain driver documentation, abstracts, training records, and certification files
Train drivers, field staff, and new employees on safety, insurance, and compliance procedures
Review and process vendor invoices; resolve billing and account discrepancies
Support accounts payable, vendor onboarding, and contractor data entry
Respond to calls, emails, and inquiries; provide administrative support as needed
Ensure ongoing compliance with all applicable transportation regulations and internal policies
Perform additional administrative and compliance-related duties as assigned

WHAT ARE WE LOOKING FOR?Education and Experience:

Post-secondary education in Transportation, Logistics, or Business Administration is considered an asset
Minimum 5 years of experience in Transportation safety, insurance, or compliance role within transportation or logistics
Strong working knowledge of Canadian transportation regulations, including National Safety Code (NSC) standards and provincial operator requirements (e.g., CVOR or equivalent)
Experience supporting driver qualification, onboarding, and compliance recordkeeping
Solid understanding of commercial vehicle insurance requirements and claims/incident administration
Proficiency with Microsoft Office and experience using web-based or compliance tracking systems

Skills:

Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Strong analytical and problem-solving skills with high attention to detail
Effective written and verbal communication skills with the ability to interact professionally with drivers, vendors, and internal stakeholders
Ability to handle confidential and sensitive information with discretion
Self-motivated team player capable of working independently while following established policies and procedures

WHAT DO WE HAVE TO OFFER?With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey.We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.It is our goal that you will be compensated for your hard work and commitment, so if you'd like to work for one of the top Logistics providers in the world then let's work together to help you find your new role.ABOUT TOMORROWWe value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.#LI-MC2At CEVA we are committed to creating a safe and healthy work environment.We offer:

A Competitive Compensation PackageComprehensive Health & Dental Benefits
Professional Development Opportunities
Continuing Education

CEVA is an equal opportunity employer who agrees not to discriminate against any employee or job applicant and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process.We thank all candidates for applying, however, only successful candidates will be contacted for an interview.

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