Executive Assistant

Serv Recruitment Agency

British Columbia
Permanent
Full-time

1 month ago

Join the TeamServ, a global executive recruitment partner, is hiring on behalf of our client, a growing wood products manufacturer based in Enderby, British Columbia, for a strategic Executive Assistant to support the Founder.Our client operates two sawmills in Enderby, BC with a team of approximately 50 people. They manufacture quality wood products and have built a strong reputation for consistency and reliability in a tough, competitive industry.The company is in a growth phase — actively building systems, automating processes, and scaling operations. This is an opportunity to join a business that values quality, safety, ownership, and building people up, while playing a critical role in its next stage of expansion.Who You AreYou are a strategic force multiplier. Someone who thinks two steps ahead, eliminates friction, and amplifies the Founder.You bring clarity to complexity, structure to chaos, and foresight to decisions. You are highly intuitive, detail-obsessed, and comfortable operating in a fast-moving, high-performance environment.You communicate with polish, manage with precision, and anticipate needs before they surface. You thrive in a role where excellence, discretion, and relentless proactivity are the expectations.You are sharp, proactive, and organized. You can fully own an inbox without hand-holding, manage a calendar independently, draft communications in the Founder's voice, and handle high-level responsibilities with minimal direction.You are tech savvy and energized by digital tools, automation, and operational efficiency.Position Overview:We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Founder. This role is critical in ensuring the Founder's professional and personal operations run seamlessly.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can manage both strategic and administrative responsibilities with excellence.You will work closely with the Front Desk Coordinator, Bookkeeper, and the Founder's Personal Assistant, acting as a central point of coordination across business and personal matters.This role is ideally based in or around Enderby, BC. However, we are open to a fully remote candidate who is the right strategic fit. Local operational support is already in place — the priority is finding someone with the digital capability, judgment, and executive presence to operate as a true right hand to the Founder.Position Responsibilities:Executive Support

Manage and maintain the Founder's email inbox (Outlook), including prioritization, drafting responses, and flagging urgent matters
Coordinate and optimize complex business and personal calendars
Schedule meetings, calls, travel, and appointments with precision
Prepare meeting agendas, materials, and follow-up action items
Act as gatekeeper while maintaining strong professional relationships
Draft polished communications in the Founder's voice

Administrative Operations

Oversee daily administrative tasks to ensure operational efficiency
Manage documentation, contracts, and confidential records
Assist with reporting and document preparation
Coordinate internal communications between departments
Help build and refine systems as the company scales

Financial & Systems Support

Work alongside the Bookkeeper using Sage for expense tracking and financial documentation support
Process and reconcile expenses
Assist with invoice coordination and payment tracking
Support reporting and financial documentation as needed

Personal & Executive Coordination

Manage personal calendar commitments and scheduling
Coordinate appointments, reservations, and personal logistics
Support special projects and ad hoc executive requests
Collaborate closely with the Founder's Personal Assistant to ensure seamless coverage

Cross-Functional Collaboration

Work closely with the Front Desk to manage guest experiences and meeting logistics
Support internal team coordination
Help improve administrative systems and workflows as the company grows
Support ongoing digital transformation and automation initiatives

Technology & Tools

Microsoft Outlook (Email & Calendar Management)
Microsoft Office Suite
Sage (Accounting/Financial Systems)
Google Suite
Asana, Notion, or similar project management tools
Comfort with digital systems and workflow automation tools

Qualifications

5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments
Proven ability to operate as a strategic partner, not just an administrative supporter
Mastery of organization, prioritization, and time management
Outstanding written and verbal communication skills
Strong business acumen — able to distill complex information into actionable insights
High proficiency in Google Suite, Asana, Notion, or similar project management tools
Discretion, judgment, and professionalism in handling sensitive information
A proactive, solution-oriented mindset with strong critical thinking skills
Experience in manufacturing, industrial operations, healthcare, wellness, or high-performance organizations is considered an asset

Compensation:
Competitive and commensurate with experience.Location:
Enderby, British Columbia (Preferred)
Open to fully remote candidates for the right strategic fit.

Serv Recruitment Agency

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