Executive Support Assistant
International Coaching Company
- Vancouver, BC
- $21.00 per hour
- Contract
- Part-time
Hours: 6–12 hours/week during business hours
Compensation: $21/hour
Start Date: ImmediatelyAbout the RoleI am seeking a reliable, resourceful, detail-oriented Executive Support Assistant to help with essential operations, client relations, and day-to-day tasks for a CEO, author, and public figure working in the personal development space.This is a part-time, in-person role ideal for someone early in their career, a student, or someone who enjoys a mix of admin, client-facing interaction, and social media work. The right person is proactive, organized, emotionally intelligent, and comfortable representing the company with professionalism and warmth.TasksWhat You’ll DoAdministrative & Operations Support
- Answer and manage incoming emails and support requests
- Filter prospects' meeting bookings based on the data
- Organize files, documents, receipts, and statements
- Upload paperwork and communicate with accounting as needed
- Prepare simple reports or summaries when requested
- Serve as the first point of contact for new client inquiries
- Maintain a warm, timely, and organized communication experience
- Assist in scheduling and basic calendar coordination
- Send thoughtful gifts to clients and partners (instructions provided)
- Assist in facilitating meetings on behalf of the CEO
- Help prepare materials, reminders, or follow-up communications with clients, business partners, and clients
- Handle miscellaneous tasks to take the load off the CEO
- Handle tasks to ensure that the operations run smoothly
- Assist in managing a public figure's social media accounts
- Upload and schedule posts
- Handle light engagement, DMs, or comments following guidelines
- Must be able to work in person in River District, Vancouver, BC
- Able to commit to 6–12 hours per week
- Strong writing and communication skills
- Tech savvy (Google Drive, email, e-filing, as well as social media platforms)
- Professional, discreet, and easy to work with (must sign an NDA)
- Likes solving problems and figuring things out
- Can follow instructions and also take initiative when needed
- A fast learner
- Punctual
- Naturally structured and organized
- Enjoy being trusted with responsibility
- A career professional who is hungry for fast career growth
- Interested in growing towards a management and operations-related role
- Striving to gain experience on growing a company while working closely with a CEO
- Motivated to be a part of a brand's growing journey from the ground up into a full-fledged corporation
- Part-time contract (6–12 hours/week)
- Opportunity for fast long-term growth if the fit is strong
- Cover letter with a short introduction (2–3 paragraphs max)
- Why this role fits your strengths and experience
- Your availability
- Describe how you plan to commute
- Your résumé