Executive Assistant
- Vancouver, BC
- $90,000-100,000 per year
- Permanent
- Full-time
Expected Salary Range: $90,000 - 100,000 per yearResponsibilities:
- Manage the Executive's complex calendar, inbox/email communications, and meeting management
- Organize travel arrangements and associated logistics for both domestic and international travel; and expense report preparation
- Handle communication with internal and external parties, on behalf of the Executive
- Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner
- Coordinate and manage logistics for business meetings including required materials, agendas, and minutes
- Prepare reports, documents, and presentations, including handling of confidential correspondence
- Arrange and attend Board Meetings including preparation of logistics, materials, minute-taking and distribution
- Maintain confidentiality with sensitive information including financial documents and/or personal information
- Provide personal assistance to the Executive based on current and varying needs
- Organize event logistics for company functions throughout the year
- Minimum of 5 years' experience in a senior-level executive assistant support position is ideal
- Degree or Diploma in Office Administration, Business or relevant field of study
- Previous event planning experience would be considered an asset
- Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills
- Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day
- Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues
- Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree
- Have a positive, entrepreneurial, and “can-do” attitude
- Be able to travel domestically on an as-needed basis