Administrative Assistant

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Competitive base salary
• Retirement savings plan
• Employee Assistance Program
• Tele Health Program

• Prepare, issue, track, and reconcile purchase orders (POs) for HR leaders, events, vendors, and recurring activities.
• Follow up with suppliers, verify invoices and validate budget compliance.
• Validate monthly charges and escalate variances as needed.
• Ensure compliance with internal financial policies and procurement guidelines.

• Consolidate monthly budget captions, forecasts and year-end processes (high complexity for TA, HRLT activities and supplier budget lines).
• Manage annual budget cycle inputs for HR leaders and prepare bids in systems such as BPC.
• Support audit-ready documentation of external partner events, sponsorships and expenses.
• Prepare expense reports and financial summaries for the VP HR and HRLT.

• Improve financial governance processes and propose solutions to optimize efficiency.
• Maintain accurate financial records, dashboards and monthly reports.
• Support chargeback processes (monthly and annual) by ensuring accuracy and completeness.
• Act as a financial liaison between the HR, Finance and Procurement teams.

• Manage agendas and ensure the planning of meetings.
• Coordinate travel and logistics.
• Prioritize incoming information and determine required actions.

• Organize meetings, including preparation of materials, logistics, room reservations and follow-ups.
• Support special projects related to HR strategy, events, recognition and onboarding of new employees.
• Coordinate cross-functional meetings and manage communications on behalf of management.

• Drafts, formats and revises correspondence, presentations, memoranda, reports and other documents in English and French.
• Update organizational charts.
• Manage incoming and outgoing mail.

• Stationery management and material ordering
• Ensure the proper functioning of the department's meeting rooms
• Manage locker assignments
• To provide support to the users of the hotelling reservation system
• Coordination and management of training rooms

• You have a college degree in office technology, finance, administration or equivalent;
• You have a minimum of 8 years of relevant experience;
• You have excellent communication skills both spoken and written in French and English;
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook;
• You must be a team player, known for your dynamism, strong interpersonal relations, judgment and organization skills;
• You have the ability to assess and manage business priorities in a dynamic and fast pace environment;
• You have experience in project management;
• You have a strong sense of confidentiality
• You like to have several continuous mandates.

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Bombardier