Inventory and Financial Assistant

Mount Royal University View all jobs

Calgary, AB
$48,794-61,789 per year
Permanent
Full-time

30 days ago

Job TitleInventory and Financial AssistantJob TypePermanentUnionMRSAPosition ClassificationSAD05 Administrative Services VSalary Grade$48,794.20 - $61,789.00FT or PTFull-timeHybrid WorkThis position is ineligiblePosition End Date (if applicable)LocationMRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)About this PositionAbout the RoleReporting to the Associate Vice President, Commercial Operations, the Inventory & Financial Assistant (IFA) is supervised daily by the Commercial Operations Financial Coordinator (COFC), and works closely with unit managers. This role provides support across the Commercial Operations division with a primary (but not limited) focus on the Event and Theatre Service and Campus Store areas. The position performs routine financial processing, reporting duties, and contributes to accurate inventory valuation within Commercial Operations. The incumbent is responsible for the accurate data entry and/or record creation of items such as: Requests for Invoice (RFIs), Payment Requisitions, Journal Entry Transfers (JETs), Purchase Orders and Cash Remittances, including the processing of daily cash deposits. This role serves as a technical resource, assisting with routine financial tasks from the COFC and ensuring that all financial records are accurate, reconciled, and audit-ready. The IFA also supports administrative data tracking and records management. This role supports financial inventory processes, and duties include, but are not limited to: invoice processing, generation of cycle counts, full closure inventory counts when required, variance analysis, data provision for purchasing decisions, inventory adjustments, and reporting, as directed. The incumbent will ensure the accurate and timely receiving of all merchandise invoices into Enterprise Resource Planning (ERP) systems according to First-in, First-out (FIFO) accounting standards.This is a full-time role, working 35 hours per week.ResponsibilitiesResponsibility 1 (40%): Inventory Control & Valuation

Perform invoice data entry and three-way match (PO / Item Receipt / Invoice); resolve short/over and price discrepancies with vendors.
Schedule and own inventory cycle count cadence with IC input; reconcile cycle/closure counts and produce variance analysis.
Process credit memos and follow up on refunds/adjustments; submit AP paperwork within payment terms.
Authorize and document inventory adjustments; ensure FIFO costing and correct GL distributions.
Schedule and own inventory cycle count cadence with Inventory Coordinator (IC) input.

Responsibility 2 (40%): Event and Theatre Financial Support

Prepares and submits financial paperwork for review and processing based on event specifics. Paperwork includes items such as:

Requests for Invoice
Payment Requisitions
Journal Entry Transfers (JETs)
Purchase Orders
Cash Remittance Forms
Supports and participates in monthly reconciliations of balance sheet accounts including Ticket Liability, Deposit Revenue, ENTANDEM, and general accounts. Communicates any discrepancies to the GM-TCPA in a timely fashion. Prepares correction JETs based on the results of monthly reconciliations as required.
Assists the area with fiscal year end preparation and execution.
Maintains all area financial tracking paperwork and communicates with the GM-TCPA, and COFC of any discrepancies noted. Responds to requests from auditors or MRU Financial Services for additional area financial information as required.
Maintains historical records by filing financial documents as needed, ensures files are properly labeled and organized.
Maintains and updates vendor forms and rosters for the area.

Responsibility 3 (20%): Other Financial Support

Execute AR/AP and JETs as requested; maintain area financial tracking and support month-end reconciliations as directed.
Assist the COFC with response to auditor and Finance inquiries; maintain historical financial documentation, as directed.
Reconcile ERP inventory with University GL and provide audit-ready records.
Process and verify daily cash deposits and ensure POS-to-cash reconciliation; prepare deposits for bank pickup.
Produce periodic inventory valuation, turnover, and variance reports for Campus Store Manager and Finance.

Qualifications

Minimum two-year diploma in Business Administration, Accounting, or a related field (or equivalent combination of education and experience).
Demonstrated proficiency in ERP or integrated financial/inventory systems.
Intermediate spreadsheet skills (e.g., formulas, reconciliation tracking, data comparison).
Strong attention to detail and numerical accuracy.
Ability to interpret purchase orders, invoices, and vendor statements.
Working knowledge of inventory control processes (cycle counts, receiving controls, variance investigation).
Ability to manage confidential financial information.
Effective written and verbal communication skills for vendor and internal correspondence.
Ability to prioritize workload to meet recurring financial deadlines (e.g., month-end).

Salary: $48,794.20 - $61,789.00 per annumClosing Date: Open until a suitable candidate is found.A (optional) cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, Coordinator, 1234.pdf).We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.If you require accommodation to participate in the recruitment process, please notify and we will work together on your accommodation request.About MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's and .What We OfferTalented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

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