Executive Assistant

• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.
• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.
• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.
• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.
• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.
• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.
• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.
• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.
• Work independently in a hybrid work environment, ensuring onsite support three days per week.

• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in managing multiple calendars and coordinating schedules for executives.
• Strong skills in using Concur for expense reporting and travel arrangements.
• Demonstrated ability to organize and prepare documents, including photocopying and scanning.
• Experience in coordinating meetings and handling logistics for C-suite executives.
• Exceptional attention to detail and ability to prioritize tasks effectively.
• Familiarity with government relations or political processes is an asset.
• Ability to work both independently and collaboratively in a hybrid work setting.

Robert Half