Senior Real Estate Law Clerk
ZSA View all jobs
- Toronto, ON
- $105,000-115,000 per year
- Permanent
- Full-time
- Independently manage and coordinate real estate transactions, including acquisitions, financings, joint ventures and inter-company transfers, including frequent land banking and take-down acquisitions of US lots related to Build-to-Rent projects with our US affiliate, Ashton Woods
- Draft updates, review and administer Low-Rise Agreements of Purchase and Sale, including amendments, assignments and related documentation
- Responsible for enrollment and registrations related to HCRA and Tarion
- For future launch projects, assist in the preparation and review of condominium documentation packages and coordinate with sales teams
- Coordinate closings, manage closing checklists, circulate signature packages and maintain transaction records
- Prepare summaries of key agreements for internal legal and business teams
- Prepare comprehensive summaries of key agreements for legal and business teams if required by lawyers within the Legal Group
- Legal Operations & Financial Management
- Manage legal department invoicing, including tracking, review, coding, and submission of external counsel invoices
- Prepare monthly legal spend summaries and accruals
- Support annual legal budgeting and matter-based cost tracking
- Assist with preparation of reports and financial summaries for senior leadership
- Maintain and improve legal tracking systems, dashboards, and reporting tools
- File Management & Compliance
- Maintain bring-forward systems for critical transaction dates and milestones
- Oversee electronic legal file management and documentation systems
- Track litigation matters and provide periodic status updates
- Monitor compliance documentation including HCRA, Tarion, and Land Registry requirements
- Identify and escalate potential risk exposures or missing documentation
- Strategic & Cross-Functional Collaboration
- Act as a key liaison between Legal, High-Rise and Low-Rise, Finance, and external counsel
- Support internal stakeholders throughout the development lifecycle
- Identify opportunities to improve legal processes and operational efficiency
- Assist with special initiatives led by the SVP & General Counsel
- 8-12+ years of progressive experience as a Real Estate Law Clerk within a real estate development company or leading real estate law firm
- Significant hands-on experience with: o Low-Rise APS drafting and administration
- Deep working knowledge of Ontario real estate practice, Land Titles system and Teraview
- Strong understanding of development lifecycle
- Experience managing legal invoicing and supporting departmental budgets
- Advanced proficiency in:
- Teraview
- Microsoft Excel (financial tracking and reporting)
- Document management systems
- Post-secondary diploma or degree in Law Clerk or Legal Administration
- Exceptional organizational discipline and efficiency
- Strong financial acumen
- High level of initiative and ownership
- Comfortable working with senior executives
- Ability to manage multiple large projects simultaneously
- Excellent written and verbal communication skills
- Solutions-oriented mindset with strong judgment
- Is currently operating at a high level within a development company or leading major real estate law firm
- Wants to be deeply embedded in the business side of development
- Is comfortable being the operational anchor of a lean legal team, with landholdings in both the US and Ontario
- Enjoys taking ownership and improving systems
- Thrives in a high-accountability, high-performance environment