Administrative Assistant, HSE Temporary, 16 Month Contract

Petronas View all jobs

  • Calgary, AB
  • Temporary
  • Full-time
  • 9 days ago
PETRONAS Canada is one of the largest natural gas resource owners in Canada. We have operations in the Montney play in northeast British Columbia and are a partner in LNG Canada. As part of PETRONAS, a dynamic global energy group with presence in over 100 countries, we are well-positioned to provide global markets with responsibly-developed Canadian energy while supporting local jobs, collaborating with Indigenous communities and protecting the environment.At PETRONAS Canada, we are committed to building Canada’s energy future – and people are fundamental to our success. We foster a culture of open collaboration and empowerment across our team of skilled professionals, while supporting career development opportunities. We are looking for can-do problem solvers to join our team who are innovative and passionate about driving strong safety, operational and sustainability performance in everything we do. Our unique culture and commitment to growth makes the company a great place to build your career.THE ROLE: We are seeking a motivated, energizing and detail‑oriented Administrative Assistant, supporting our Health, Safety & Environment (HSE) team for a 16 month contract. This role is based in Calgary, with occasional travel to our operations in Fort St. John, BC. Reporting to the Director of HSE, you will play a key role in enabling HSE operational readiness through strategic coordination, system stewardship, and disciplined documentation management.This role supports a variety of HSE functional areas including incident management, safety programs, document control, reporting, and the coordination of HSE tools and systems. You will also support team logistics, event coordination, and special projects that advance the effectiveness of HSE programs across the organization.The successful candidate will be a strong communicator with excellent organization, accuracy, and time‑management skills. This is an excellent opportunity for someone who thrives in a fast‑paced environment and is looking to grow within HSE.HOW YOU WILL CONTRIBUTEExecutive & Operational Coordination
  • Provide high‑level support to the HSE Director and Safety Leadership team, including strategic calendar management, meeting alignment, priority coordination, and preparation of executive materials
  • Oversee domestic and international travel logistics, including visas, documentation, and itinerary planning for leadership and potential team activities
  • Coordinate key leadership engagements such as UHSE/GHSE meetings, HSE Committee sessions, Safety Stand-Up events, and senior leadership site tours
  • Ensure seamless execution of HSE meetings and reviews by preparing agendas, briefing materials, and scribing critical decisions and action items
HSE Systems, Data Integrity & Governance
  • Maintain accuracy and reliability of HSE data across core systems (e.g., WorkHub, SAP, OpenInvoice, ServiceNow, ProNet, Starlink, Garmin)
  • Support governance of HSE documentation, ensuring procedures, forms, and templates remain current and compliant within ProNet
  • Monitor and track operational budgets (Opex and G&A) and coordinate invoice workflows to ensure timely approvals
  • Manage ongoing documentation needs, including the creation of digital forms, adobe sign authorizations, update of incident actions, and maintenance of ProNet and team portals
Safety, Compliance & Regulatory Support
  • Provide structured support for incident management, including documentation of investigations, lessons learned, safety alerts, and team communications
  • Coordinate activities related to regulatory interactions, including WorkSafe BC inspections, correspondence handling, and tracking of follow‑up actions
  • Support emergency response processes by coordinating logistics, documentation, and drill communication when required
  • Lead coordination of PPE and Coverall needs, security access requests, equipment assignments, and compliance‑related administrative tasks
Team Engagement & Continuous Improvement
  • Serve as a central point of coordination for the HSE team, ensuring seamless logistics for meetings, events, field activities, and operational priorities
  • Provide cross‑coverage for other administrative functions to maintain business continuity across the department
  • Conduct research, analysis, and operational reviews to support HSE projects, continuous improvement initiatives, and organizational efficiencies
  • Support a positive, responsive culture by addressing day‑to‑day team needs, resolving ad‑hoc requests
WHAT YOU BRING
  • Diploma or certificate in Office Administration, Occupational Health & Safety, or related discipline
  • Minimum 3 years of administrative experience; experience supporting HSE teams considered an asset
  • Strong computer and database management skills; proficiency in Microsoft Office (especially Excel)
  • Experience with systems such as WorkHub, Maximo, SAP, and ServiceNow is an asset
  • Excellent written and verbal communication skills
  • High attention to detail, accuracy, and organization
  • Ability to work independently, multitask, and manage competing priorities in a dynamic environment
  • Strong interpersonal and teamwork skills with a service‑oriented mindset
  • Ability to take broad direction and produce polished, professional results
WHY YOU SHOULD JOIN OUR TEAM – For permanent employees we offer:Flexible work arrangements which include a compressed work week with Friday afternoons off for office-based rolesDress for your day - a casual yet professional environmentAbility to contribute to a dynamic organization with large growth ambitionsCompetitive compensation and bonus programsTop tier benefit package, including a generous Health Spending Account and Savings PlanMaking a positive difference in our communities through volunteerism, community support and providing opportunities to those in the areas where we operateAnnual employee-directed charity donation programSupport for training and professional developmentPETRONAS Canada would like to thank all applicants for their interest in joining our team; however only the candidates selected for interviews will be contacted.

Petronas