Drafting & Document Control Coordinator

• Manage, track, and control project documentation in accordance with Kent and client standards
• Maintain accurate document registers, transmittals, revision histories, and controlled drawing lists
• Distribute engineering and project documentation to internal and external stakeholders
• Ensure timely processing of incoming and outgoing project correspondence
• Assist site personnel with drawing searches and retrieval of historical records and documentation

• Create, revise, and update drawings following client drawing standards and approved drafting processes
• Support Maintenance, Operations, Inspection, and Capital Project drafting requirements
• Provide field verification support, with assistance from Operations as required
• Support Inspection with isometric drafting for both Chemicals and Refinery operations

• Control, manage, and maintain Critical Reference Drawings (CRDs)
• Maintain controlled CRD lists and CRD databases for various business units in accordance with client requirements
• Ensure CRD processes are followed, and proper approvals are obtained for all document changes
• Maintain CRD-related manuals and controlled reference documents
• Monitor and update Emergency Operations Centre (EOC) CRD records as revisions occur
• Review and update Control Room P&ID binders
• Communicate weekly with technical contacts regarding outstanding P&ID changes and updates
• Maintain scorecards and reporting related to business unit P&ID reviews

• Administer drawings and records within Vault and other applicable document management systems, ensuring metadata is accurate and up to date
• Submit add/remove requests for users and coordinate system change requests as required
• Aid and support to Vault and document system users
• Support the upload, tracking, and distribution of project drawings and contractor submissions
• Assist with the administration of document workflows within Aconex and other applicable systems
• Govern the process of issuing, loaning, and receiving drawings to/from engineering contractors
• Ensure contractors are conforming to client drawing standards and maintaining drawing integrity
• Issue new drawing numbers and process drawing deletions in accordance with approved project and MOC workflows

• Collect and account for all As-Built drawings upon completion of projects
• Ensure proper sign-off of drawings to support final project closeout
• Gather estimates and relay PO increase requirements to the Project Manager where required
• Distribute project documentation according to discipline and monitor progress as needed
• Assist project teams with document retrieval, organization, and records cleanup activities

• Maintain up-to-date logs, registers, tracking reports, and document status records
• Support weekly reporting related to drawing/document status and project deliverables
• Monitor overdue submissions and follow up as required

• Follow established document control, drafting, and records management procedures
• Support continuous improvement initiatives within drafting and document management practices
• Verify that all documentation meets formatting, naming, and procedural standards
• Responsible for working within the provisions and guidelines of the Quality Assurance system

• Interface with project engineers, project managers, inspection personnel, client representatives, vendors, and contractors to support documentation and drawing needs
• Provide administrative and coordination support to engineering and project management functions as needed

• Maintain current site lists of engineering guidelines and general procedures for site and contractors
• Issue new facility numbers (e.g., panel numbers, line numbers, etc.) in accordance with client standards

• Post-secondary education in Drafting, Engineering Technology, Business Administration, Office Administration, Records Management, or a related field preferred
• Equivalent technical training and/or relevant industry experience will also be considered
• 5+ years of relevant experience in drafting, document control, drawing coordination, project systems support, or administrative support in an engineering, industrial, or construction environment
• AutoCAD experience is required
• Experience with Vault, Aconex, EDMS platforms, and engineering/project document workflows is strongly preferred
• Proficiency in Microsoft Office Suite, including strong Excel reporting and tracking capabilities
• Experience supporting industrial, refinery, chemicals, or plant environments is an asset
• Knowledge of document control best practices, drawing workflows, revision control, and engineering records management processes

• Excellent command of the English language in both oral and written communication and skills
• Ability to communicate clearly and professionally with internal teams, contractors, and client stakeholders
• Strong organizational, analytical, and logical problem-solving skills

• Structured and organized approach to work
• Ability to manage multiple priorities and deadlines
• Strong collaboration skills within a team environment
• Ability to work independently with appropriate supervision
• Team player with a positive and cooperative attitude
• Computer savvy with the ability to learn and adapt to different client systems and processes
• Effective presentation and facilitation skills

Kent