Executive Assistant

McCarthy Tetrault LLP

Toronto, ON
$67,000-80,000 per year
Permanent
Full-time

2 months ago

Job Description:McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.We are recruiting a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to three Chief/Senior Leaders at our national law firm. The ideal candidate will be adept at managing complex calendars, coordinating travel, preparing reports and presentations, and facilitating communication across multiple levels of the organization. This role requires exceptional time management, attention to detail, and the ability to handle sensitive information with discretion. This is a newly created position.Salary Range (Toronto Only): $67,000 – $80,000 annuallyThe offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.As an Executive Assistant, you will be:Calendar & Meeting Management

Proactively managing complex calendars for three senior executives, including scheduling meetings, resolving conflicts, and ensuring optimal time allocation.
Organizing and coordinating internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items.

Travel Arrangements

Arranging travel, including flights, accommodations, ground transportation, and itineraries.
Preparing travel expense reports and ensuring compliance with firm policies.

Reporting & Documentation

Preparing, editing, and formating reports, presentations, and correspondence for executive review.
Tracking and compiling data for regular and ad hoc reporting requirements.

Initiative & Project Coordination

Coordinating and supporting firm-wide initiatives and projects, ensuring deadlines are met and stakeholders are informed.
Assisting with small-scale project management, including tracking deliverables and communicating progress.

Communication & Liaison

Serving as a key point of contact between the executives and internal/external stakeholders.
Drafting and distributing communications on behalf of the Leaders, ensuring clarity and professionalism.

Presentation Creation

Designing and preparing high-quality presentations for meetings, conferences, and client engagements.

General Administrative Support

Managing confidential information with the utmost discretion.
Performing other administrative duties as required to support the Leaders and the broader leadership team.

As our ideal candidate, you will distinguish yourself by the following profile:

Minimum 5 years of experience as an Executive Assistant, preferably supporting multiple senior leaders in a professional services or legal environment.
Post-secondary education in business administration or a related field is an asset.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms and an aptitude to learn new technologies.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication skills, with the ability to interact effectively at all levels of the organization.
Demonstrated ability to manage competing priorities and work under pressure in a fast-paced environment.
High degree of professionalism, discretion, and judgment.
Experience with project coordination or small-scale project management is an asset.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

McCarthy Tetrault LLP

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