Lease Administrator

Winnipeg, MB
$50,000-84,000 per year
Permanent
Full-time

6 days ago

What makes us so great?We’re a private, Canadian-owned company employing over 3600 Team Members. We’re known for providing our customers with the most unique assortment of products, unrivaled customer service and exceptional value – for nearly 100 years.We forge relationships that last – this is one of the things we enjoy most about our jobs. We call our employees “Team Members” and our managers “Leaders”. We are resourceful and authentic. We build trust by staying true to our word and providing Royal Service every chance we get.You won’t find our unique combination of products and people anywhere else.Our Home Office matches our personality - welcoming, a little quirky and full of energy. With access to free parking, an on-site gym & salon, bottomless coffee at the grill, and a games facility – work feels a little bit more like home.So what’s this role all about?The Lease Administrator (Property Specialist) assists the Senior Leader, Corporate Contracts & Compliance and the Vice President, Real Estate & Enterprise Risk, with the day-to-day operations of all properties within the portfolio, including Retail Stores, Distribution Centers and Home Office. This includes ongoing communication with landlords, legal counsel, and store Leadership, and ensuring lease compliance across the portfolio.This is a hands-on, execution-focused role that is not solely administrative in nature. It involves regular, direct interaction with external parties (landlords, lawyers) and internal stakeholders. The successful candidate should be comfortable taking ownership of tasks, and able to resolve issues independently.Accountabilities include:

Prepares and oversees the payment of base, property taxes and CAM charges for all properties within the portfolio. Analyzes Retail Store and Distribution Center leases, escalates complex or high-risk issues appropriately.
Sends lease notices and other communications to Landlords, acting as first point of contact for landlords on lease-related matters.
Tracks critical dates and details (renewals, options, rent escalations, notices, exclusivity clauses).
Coordinates lease renewals, amendments, and estoppels.
Independently resolves day-to-day lease issues, disputes, and discrepancies.
Supports budgeting, capital planning, and forecasting related to occupancy costs.
Reviews and reconciles landlord charges (CAM, additional rent, tax recoveries).
Maintains accurate lease records and document management systems, ensuring all correspondence, notices, and agreements are properly tracked and archived.
Communicates with both internal stakeholders and external Vendors (e.g., Legal Counsel, Service Contractors and Account Managers/Business Owners of Service Companies)
Responsible for applying, obtaining, and managing licenses and permits at the provincial and municipal levels.
Manages the property tax appeals process for the portfolio.

A few other things we’re looking for:

Post-secondary education in a related field (e.g. Paralegal Certificate, Urban Land Economics, Business or Commerce).
5+ years’ experience in Commercial Property Management or Lease Administration. Experience supporting a multi-site or national retail portfolio, and/or familiarity with Canadian commercial leasing practices preferred.
Ability to interpret, analyze, and communicate lease language independently, identifying financial or operations risks.
Strong working knowledge of commercial leases rent structures (base rent, additional rent, CAM, TIM).
Strong written and verbal communication skills.
Highly analytical and detail oriented, including strong mathematical skills.
Strong problem solving, negotiation and interpersonal skills.
Proficient using Microsoft Word including Word, Excel and PowerPoint.
Strong research skills, industry know-how, and resourcefulness.
Highly conscientious team-player who takes pride in their work.
Customer service focused with a positive attitude.

What’s in it for you?We’ll offer you a competitive salary and top-notch company paid benefits. You’ll also participate in annual profit sharing, a variety of savings plan options, and we’ll match contributions to your pension as soon as you’re eligible. You’ll get a Team Member store discount on your first day, and other great perks too.Ready to join us? We’re actively hiring to fill this open role—apply today, we’re ready to meet you!AccessibilityPrincess Auto Ltd. will consult with all applicants requesting accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.#HP

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