Senior Administrative Assistant (Term)

• Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
• Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports
• Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for: coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics, AV, catering and the preparation of supporting material
• Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature)
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Provide support with respect to the development of RFP responses, proposal development, and research requests
• Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets
• Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform
• Work collaboratively with other team members and leadership
• Assist with team meetings and team event planning, as needed
• Record minutes at various meetings and distribute or archive them accordingly
• Uphold electronic and paper filing systems
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed

• 5+ years of increasingly complex administrative responsibilities
• Completion of related post-secondary education in administration is an asset
• Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Confidence in ability to work in a highly technical and ever-changing work environment
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Flexibility to work overtime when required
• Previous experience working in a partnership or professional services firm is an asset
• Experience with Proposals and the procurement process is considered an asset
• Some travel may be required

MNP