Administrative Coordinator

McGill University

  • Montreal, QC
  • Permanent
  • Full-time
  • 2 hours ago
Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.Major Duties and Responsibilities:Provide any direct support to G-Can directorSchedule meetings, Take minutes and follow-up on business during and after meetingsCommunicate with co-PIs, Scientific advisory board and Steering Committee members for G-Can to achieve its overall goalOrganize talks and conferencesProcess and submit expense reports and advances Keep records e.g fund financial statements, grant and collaborations agreementsDraft support letters on behalf of G-CanThe list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.Other Qualifying Skills and/or Abilities:Demonstrated organizational and prioritization skills and ability to multi-task, meet and respect deadlines. Attention to detail. Ability to work autonomously and as part of a team.Proven ability to draft, proofread and edit correspondence or documents using appropriate spelling, grammar and punctuation.Proficient in Office suites: Word, Outlook, Excel, PowerPoint, MS Forms, Office 365, TeamsIntermediate Knowledge of: Doodle, Zoom, Social media platforms (eg LinkedIn), McGill software's such as Minerva, McGill Marketplace and BannerExperience in website editing an assetDemonstrated experience in minute taking & meticulous in documenting follow-up actions regarding ongoing files.Demonstrated ability to provide support for various administrative activities, including scheduling meetings, procurement, event planning, organization and logistics management an assetAcquired work ethics and skills such as Confidentiality. Professionalism, Reliable.Professional and accountable; communicates clearly, able to react to changes, conflicts and challenges in a calm, organized and timely manner.Demonstrated superior English and French written and oral communications skills.As one of Montreal's Top Employers, here is what we offer:
  • Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
  • Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
  • Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
  • Competitive vacation policy
  • Two (2) personal days
  • Two (2) floating holidays
  • Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
  • Paid time off over the December holiday period
  • Tuition waiver for regular employees and their dependents
  • Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office SystemsHourly Salary: (MUNACA Level F) $29.42 - $36.46Hours per Week: 33.75 (Full time)Supervisor: Associate ProfessorPosition End Date (If applicable): 2026-10-12Deadline to Apply: 2025-09-15McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University