Administrative Assistant

• Immediate Administrative Assistant position supporting senior management.
• Hybrid role with in office hours on Monday, Tuesday and Thursdays.
• Potential for temporary to hire.

• Provide daily Administrative support in a fast paced environment.
• Calendar management, booking meetings, taking minutes at meetings, travel arrangements.
• Organizing team events and handling logistics for team and client travel and visits including booking rooms and catering.
• Handling conference arrangements.
• Handle communications for the manager including phone calls, emails and preparing communications and required documents for meetings.
• Creating MS Word documents, Excel spreadsheets, and PowerPoint presentations.
• Handle highly confidently information.
• Other administrative and accounting duties as assigned.

• 5+ years of experience as an Administrative Assistant supporting senior management.
• Intermediate to advanced level in MS Word, Excel, PowerPoint, Outlook, and Teams.
• Extensive recent calendar management, including scheduling meetings in Outlook and taking minutes at several meetings, is required.
• Ability to create documents and generate reports.
• Ability to handle high volumes of confidential information and produce relevant documents for meetings.
• A technically savvy executive assistant with experience in the healthcare field is an asset.
• Excellent written and verbal communication skills.
• Excellent attention to detail with ability to multitask, problem solve and prioritize.

David Aplin Group