Bid Management Specialist
- Thornhill, ON
- $67,000-90,000 per year
- Permanent
- Full-time
- Lead/coordinate responses to requests for proposals and expressions of interest, external questionnaires, and statements of qualifications. Lead small to medium complexity submissions and assist on complex and strategic high-level submissions across Canada.
- Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis.
- Lead proposal pursuit teams, facilitate proposal meetings (Go/NoGo conversations); and conduct quality reviews to ensure compliance with RFP requirements and corporate brand.
- Develop and manage the pursuit delivery schedule.
- Produce documents in MS Office Suite (required) or ADOBE Creative Suite (preferred) which includes InDesign and other applications.
- Lead the writing of proposal sections such as executive summaries, past performance, management approaches, and resume/staffing for major pursuits.
- Lead, coordinate and/or serve as a reviewer for formal reviews (pink, red, gold) or as compliance reviewer on major pursuits.
- Coordinate debrief meetings and gathering of Client feedback on proposals to support continuous improvement.
- Lead/coordinate the strategy and preparation of presentation and interview materials.
- Support Capture Managers and Project Managers to update Salesforce opportunity records and track progress of assigned opportunities in Salesforce.
- Support the maintenance of marketing information in the Salesforce system (such as resumes and project sheets) in collaboration with the Knowledge Management/Systems group.
- Contribute to internal training on topics related to core processes, tools, practices, or other special topics, as needed.
- Implement and facilitate the proposal marketing process in all pursuits.
- Coordinate with the Marketing Communications group regarding marketing collateral, including print materials, presentations, and social media, online content, as needed.
- Bachelor's degree in Marketing, Communications, Journalism, English, Business or a related field + four (4) of relevant experience working in Marketing within the consulting engineering industry or professional services marketing.
- Six (6) to eight (8) + years of experience in Proposals Marketing, preparing proposals within the architecture and consulting engineering industry or professional services preferred.
- Knowledge of marketing procedures, document and presentation production methods, proposal processes/proposal quality, and business development in professional services.
- A creative-minded individual
- Strong writing and editing skills.
- Strong communication skills.
- Strong document layout skills required.
- A self-starter who will collaborate with the team, adapt to a rapidly changing and competitive environment, and prioritize and multi-task in high pressure environments.
- Excellent organizational skills that will be highly utilized in this dynamic and professional business environment.
- Ability to independently manage a varying workload, including schedule and resource management.
- Experience and high proficiency preferred in Adobe InDesign and MS Word layouts. Experience in PowerPoint, Excel and SharePoint is an asset.
- A keen attention to detail that allows you to work efficiently in a busy and deadline driven work environment while maintaining accuracy and quality.
- Ability to maintain a high level of confidentiality.
- Experience in/knowledge of P3/Alterative Delivery pursuits is an asset.
- Bilingual (English/French) an asset.
- Relocation is not available for this position.
- Sponsorship is not available for this position.
- Some travel within North America required.
- Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The salary range for this position is $67,000 - $90,000.