Administrative Secretary, Clinical Services

• Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
• Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment)
• Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
• Supports the Director in the development of budgets and tracks: budget expenditures, including operating and capital expenses and purchases and expenses for reconciliation with budget statements
• Coordinates and provides administrative support to committees, task forces, etc. on behalf of the Director
• Takes the lead in organizing meetings, updates with direct reports, events and other functions on behalf of the Director, including: arranging meeting room, teleconferencing, catering, distribution of information, agendas and other materials, communicating with attendees, etc.
• Coordinate & maintain funding agreements and program specific contracts, as applicable.
• Coordinates the reporting and payment processes for Baycrest foundation funded programs
• Tracks and summarizes performance against operational work plan as directed by the Director e.g. KPIs, CEO Reports, program / department milestones

• Grade 12 education combined with 2 years community college (eg. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work-related experience.
• Excellent keyboarding skills of 40 wpm, computer skills, including Outlook, MS Word, Excel required
• Previous experience working with Boards and/or Major Committees combined with demonstrated initiative and sound judgment in problem solving and decision making.
• Previous healthcare experience preferred and/or a definite asset.
• Previous training and working knowledge of medical terminology is a definite asset.

• Vacation Entitlement
• Opportunity to enroll in Extended Health and Dental Benefits Plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

Baycrest