Document Control Coordinator

Hamilton, ON
$70,000-80,000 per year
Permanent
Full-time

15 days ago

Come Build Your Career at Aecon!As a Canadian leader in infrastructure development, Aecon is and building what matters for future generations to thrive! We lead some of the most impactful infrastructure of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.At Aecon, you can count on:

Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
Integrity. We lead by example, with humility and courage.
Accountability. We're passionate about delivering on our commitments.
Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our are at the heart of everything we do. So, we invest in our people, just like they invest in us!At Aecon we:

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
Believe in helping you build your career through our Aecon University and Leadership Programs.
Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!What is the Opportunity?Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.Reporting to Sr. IDD Manager, the Document Control Coordinator will be responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness.What You'll Do Here:

Responsible for the functioning and utilization of the document control system for the project
Accountable for maintaining project distribution matrix within the Electronic Document Management System (EDMS)
Assists in providing training and support to new project team members regarding appropriate document control practices and on the EDMS
Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner
Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
Assist in maintenance of reporting system to track all NCR's, CAR's, RFI's, Change Requests and other documentation deemed critical by the project from start to finish
Assists project teams with creating and developing reports in EDMS system
Using the EDMS, assists in the preparation of the end of project report
Using the EDMS, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
Using the EDMS, assists in maintenance a reporting system to track by originator all RFI's through the key milestones of their lifecycle
Ensures the receipt, capture, control and access of all project documents
Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in both the project and client EDMS in accordance with procedures and requirements for metadata for reporting/auditing
Assist with the coordination of the metadata and the process of storage for documents into the EDMS system by all internal and external parties
Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
Assist with post-construction document archival / retention including as per Project Agreement specifications

What You Bring to the Team:

Post-secondary education - Bachelor's Degree or College Diploma preferred, or equivalent experience
A minimum of 2- 5 years document control experience in a construction project/site environment
Must have great time management and leadership skills
Prior experience using electronic document management (Autodesk Construction Cloud, Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation
Proficient in electronic file management (e.g. Explorer and WinZip)
Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint
Ability to accurately and efficiently setup, create and maintain documentation metadata
Ability to interpret and implement processes, procedures, workflows and standards
Ability to document work tasks (work instructions)
Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
Excellent written and verbal communication skills
Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
Familiar with EDMS systems such as Autodesk Construction Cloud, Aconex and/or Unifier

Reason for Vacancy: NewPay Range: $70,000 - $80,000Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.

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