Marketing & Communications Coordinator

Toronto, ON
$50,000-55,000 per year
Permanent
Full-time

6 days ago

Company DescriptionAbout O&BOliver & Bonacini is recognized as one of Canada's leading hospitality companies, operating a collection of unique and innovative restaurants, event venues, and catering businesses across Ontario, Quebec, and Alberta. O&B credits its success to a strong corporate culture, where excellence in food, service, and experience is at the core of everything we do.The TeamThe marketing team at O&B is a collaborative group of creative and strategic thinkers across digital marketing, public relations, social media, graphic design, photography, and guest engagement. Together, we bring campaigns to life across a diverse portfolio of restaurants and experiences, always looking for new ways to stand out in a competitive hospitality landscape.What's in it for you?

Paid vacation, sick, and personal days
Health, dental and vision benefits with enhanced mental health coverage
Discounted gym membership
Employee Assistance Program
Group life & disability insurance
50% dining discount for all O&B for you and up to 3 guests
RRSP matching
Professional development fund

Job DescriptionAre you an organized, detail-oriented person with a passion for hospitality and a love of checking things off your to-do list?We're looking for a Marketing & Communications Coordinator to support the execution of marketing initiatives across O&B's restaurant portfolio. This is a fast-paced, detail-driven role that helps keep the marketing team organized and on track - ensuring campaigns, promotions, and day-to-day marketing needs are delivered smoothly and on time.You'll work across multiple brands and priorities, helping to coordinate deliverables from concept through to execution. If you thrive on to-do lists, timelines, and keeping things moving, this could be a great fit.This position is based out of our midtown Toronto head office, with regular visits to restaurants across the city.This role is a great fit for someone who:

Enjoys staying organized and keeping track of multiple moving pieces
Takes pride in following through and getting tasks across the finish line
Naturally spots gaps or missing details and asks thoughtful questions
Is early in their career and looking to build strong marketing and project coordination skills

Primary Duties and ResponsibilitiesProject Coordination & Workflow Management

Coordinate and manage marketing deliverables across a portfolio of restaurants, supporting both ongoing initiatives and key seasonal campaigns (e.g. holiday programming, seasonal prix fixe menus, special events)
Maintain and oversee project timelines within our project management tool, ensuring all tasks are clearly assigned, tracked, and completed on schedule
Help break down marketing plans into clear next steps and to-do lists, assigning deliverables across internal team members and external partners
Proactively follow up on outstanding tasks, flag bottlenecks, and keep projects moving forward across multiple concurrent priorities
Support campaign rollouts from brief to execution, ensuring all components (creative, digital, print, listings, etc.) are aligned and delivered
Coordinate site visits, installations, and on-site execution of marketing initiatives as required
Conduct regular audits (online and in-venue) to ensure accuracy and consistency across all touchpoints
Provide administrative and on-site support as needed

Marketing Materials & Asset Coordination

Collaborate with restaurants to ensure all marketing materials are current, accurate, and well stocked
Coordinate reprints and updates of materials such as menus, promotional collateral, and in-restaurant assets
Maintain an organized and up-to-date archive of all creative assets
Track and manage print and creative specifications across projects

Vendor Coordination & Budget Tracking

Maintain and update a centralized list of vendors and suppliers
Coordinate printing and production logistics, including gathering quotes and confirming specifications
Track project expenses and ensure invoices are submitted and filed accurately

Market Research & Reporting

Conduct competitor and market research to support campaign planning
Assist in compiling post-campaign reports and performance summaries

QualificationsThe ideal candidate will possess:

Strong organizational skills and attention to detail-you are meticulous and take pride in seeing things through
Strong time management skills, with the ability to manage multiple projects and competing deadlines simultaneously
Clear and professional communication skills
Experience working in a fast-paced, deadline-driven environment
Comfort working within project management tools and structured workflows
Strong computer skills, including Microsoft Office and Google Workspace
A proactive mindset with the ability to ask questions and problem-solve
A collaborative approach and ability to work effectively within a team
Familiarity with marketing fundamentals; hospitality experience is considered an asset
Bachelor's degree in business, marketing, or a related field preferred
A positive attitude and a willingness to learn
A sense of humour

Additional Information** We thank all applicants for their interest in Oliver & Bonacini Hospitality; however, only suitable candidates will be contacted to continue the application process. **This is a current vacancySalary: $50,000-$55,000This role requires onsite work four days per week.Cover letters are encouraged.AI Disclosure
To ensure a fair and efficient recruitment process, some aspects of candidate screening may be conducted using AI software. All assessments and outcomes are reviewed by our hiring team to provide thoughtful, personalized consideration. We are committed to transparency and respect, ensuring a welcoming experience for every candidate.Accessibility & Accommodation
Oliver & Bonacini is committed to providing an inclusive recruitment process. If you require accommodation or support during any stage of the hiring process, please let us know. We will work with you to ensure your needs are met in a respectful and timely manner.Equity, Diversity & InclusionWe value and embrace diversity in all forms and encourage applicants from all backgrounds to apply. Our recruitment practices are designed to ensure fairness, equity, and opportunity for every candidate.

Oliver & Bonacini

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