Operations Coordinator

• Ensure invoices are processed and approved in a timely manner.
• SAP – Create PO’s, Receive PO’s.
• Receive, distribute, and prepare mail for courier services.
• Maintain and organize the filing system and update databases and other information as required.
• Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner.
• Respond efficiently to all requests for office supplies and coordinate servicing of office equipment.
• Maintaining plant budget files in various accounts and budget accruals on a period basis.
• Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions.
• Communicate with Cintas regarding uniform sizes.
• Printing and posting of posters as required.
• Events coordination – ordering items, food, setup, posters, cleanup (town halls, lunches, recognition and service events)
• Provide LOA, STD, and vacation forms to hourly team members.
• Any other tasks assigned by the Bakery Leader.

• Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit.
• Monthly review of training matrix to see of any upcoming training requirements (i.e., Expired forklift licenses upcoming, etc.).
• Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher.
• Work with H&S to ensure training is scheduled and completed.
• Work with H&S to ensure physical/digital training records are maintained and up to date.
• Maintain safety shoe & glasses list and voucher programs.

• Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc.)
• Attendance management administration for operations hourly team members.
• Compensation changes in Workday for hourly team members.
• One-time payments (tool reimbursement) for hourly team members.
• Employment letters.
• Data changes/updates – (contact info, banking, etc.) into Workday and any systems.
• Ensure orientation packages are created on-time for new hires.
• Issue FOB’s and keep log.
• Draft letters and reminders for expired work permits.

• Full payroll administration for all hourly team members in Kronos.
• System administration - Enter and remove team members.
• Ensure hours are accurate before each pay cycle.
• Ensure all team members have punched in and out and are approved by supervisors.
• SIN updates into system.
• Enter schedule into Kronos weekly.
• Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc.).
• Manage absences for the week based on the schedule previously entered.
• Add leaves reporting code in Kronos every week for all team members on a leave of absence.
• Manage agency payroll and send hours to temporary agency.
• Confirm Labour hours and adjust as necessary in Kronos.
• Approve and sign off weekly payroll.

• Complete benefit event in Workday Inbox for new hires.
• Ensure entered within 31 days of hire date and any follow-up on forms for new hires (benefits enrolment/change form and/or pension application).
• Validate addresses entered into Workday to ensure benefits cards are mailed to correct address.
• Ensure benefits are activated in Workday following a LOA.
• Make changes or email benefits team for changes to benefits for existing team members – (i.e., birth of child and new dependent).
• Ensure benefits teams is communicated with regarding any changes.
• Enroll team members into the pension if they wish to participate.
• Place team members on leave in Workday.
• Return team members from leave in Workday.
• Follow-ups with team members on leave on a regular basis.

• Completion of high school: College degree an asset.
• 3+ years' experience as an assistant in a manufacturing environment preferred.
• Exceptional coordination and time management skills required.
• Strong computer skills (Word, Excel, PowerPoint).
• Superior organizational, administrative and project planning skills.
• Self-directed with ability to work independently in a fast-paced environment managing multiple priorities.
• Detail oriented.
• Highly effective interpersonal skills to deal with internal and external contacts.
• Able to work well with a variety of people and maintain confidentiality.
• SAP knowledge is an asset.

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